Research 05.03.18 Minutes

Attending:

Jacquie Berger, Andy Johnson, Henrik Aratyn, Lindsay McQuade, Allen Randall, Colleen Kehoe, Ugo Buy, Teresa Johnston, Sara Hall, Min Yang, Ed Zawacki, Karen Dunn Lopez, Andy Boyd, Heather O’Leary

  • Discussion Items
    • NIH S10 Proposal
      • Noted that the grant proposal team has met with a number of leaders across the university
      • Noted that the new cluster will be housed in the ACCC RRB data center
      • Discussion of need for secure HPC to conduct research
      • Suggested that the secure cluster would save UIC money by preventing HIPAA breaches
    • IRB Concerns
      • Discussion of issues related to IRB
    • Review of UIC IT
      • Noted that there will be an external review of IT at UIC, led by two CIOS from other institutions
      • Potential questions were gone over and the committee was encouraged to give feedback
  • Subcommittees
    • Infrastructure/Human Networking
      • Requested that this subcommittee be put on hold
  • Old Business
    • Hospital Email Concerns
      • Suggested that the hospital has not gotten back to the committee for a meeting
      • Noted that the hospital is currently considering transferring their email to UIC’s Exchange, which would alleviate the problem
  • New Business
    • Chair for AY19
      • Noted that Andy Boyd will be taking over for Henrik Aratyn as chair in September

Research 04.05.18 Minutes

Attending:

Andy Boyd, Andy Johnson, Barbara Corpus, Bob Sandusky, Henrik Aratyn, Himanshu Sharma, Lindsay McQuade, Ed Zawacki, Min Yang, Ugo Buy, Allen Randall, Elizabeth Tarlov, Heather O’Leary

  • Discussion Items
    • Vice Chancellor for Research
      • Noted that the interview process is underway for a new VCR
      • Discussion of VCR candidates
    • Faculty Activity Profiling Tools
      • Noted that the IRB process is in process
      • Noted that there were four vendors that submitted responses to the RFP
      • When more information is available there will be a presentation to the committee
      • Discussion of colleges who have paid for tools in the past, how faculty activity will be uploaded/recorded, and differences between disciplines
    • Network Issues
      • Noted that someone from ACCC will come speak to the committee in May
    • NIH S10 Proposal
      • Suggested that this is a small grant for a high performance computer using identifiable/sensitive data
      • Suggested that there is a proposal being worked on
      • Suggested that the proposal requires additional finding from the university and an FTE
      • Discussion of possible use cases, HIPAA guidelines, and protecting health data
      • Noted that the cluster would be housed in ACCC’s secure data center
      • Further discussion of possible use cases for the new HPC
  • Subcommittees
    • Research Computing Infrastructure
      • Computational Research Day was discussed
      • Suggested that faculty from UIC need to present and a search for people to join the planning committee is underway
      • Suggested having representation from graduate students and PIs
      • The website for Northwestern’s event was shown as an example
      • The east-meets-west series and UIC Today were mentioned as other sources of research news and examples of research at UIC
      • Discussion of having a judging panel for posters
      • Suggested that the SABER cluster is now being opened to new users
      • More information will be sent out to the committee
      • Suggested that not all secure research requires HPC and that ACER is working to release a secure computing environment
      • Mentioned working with multiple research centers to figure out if the infrastructure can be controlled under one umbrella
      • Suggested that ACER is working on MOUs to make ACCC the central location for providing infrastructure
    • Institutional Stewardship of Data
      • Mentioned that figshare is with purchasing right now
      • Mentioned that this group could get involved in the computational research day
  • Old Business
    • Hospital Email Concerns
      • There was nothing to report after last month’s discussion, but the hospital is considering moving their email into the UIC O365 environment
      • It was asked if a meeting could be set up with the hospital before May
      • Some possible solutions were suggested and there was a request to be discussed with the hospital
      • Further discussion of the problem
      • A meeting will be set up with committee members and the hospital before the next meeting
  • New Business
    • UIC IT Community
      • Mentioned that ACCC has a project in motion to create a central IT website and a new IT listserv as a part of the UIC IT Community initiative
      • Volunteers were asked for and an email will be sent out to the committee to see if anyone is interested
    • Technology Request Form
      • Noted that during the ITGC Chairs meeting, it was mentioned that an initiative to create a technology request form came from the Education Committee based on the system the provost has in place to discuss policy
      • Further discussion of faculty needs

Research 03.01.18 Minutes

Attending:

Henrik Aratyn, Jacqueline Berger, Annette Valenta, Karen Dunn Lopez, Colleen Kehoe, Ugo Buy, Sara Hall, Elizabeth Tarlov, Himanshu Sharma, Andy Johnson, Heather O’Leary, Allen Randall, Ed Zawacki, Lindsey McQuade, Andy Boyd

  • New Business
    • Networks Issues
      • Some network slowdowns on the east side were mentioned
      • Asked that a representative from ACCC come speak to the committee
    • Email Servers
      • An issue with people being added to the hospital email servers was mentioned
      • Issues of faculty ability to log into non-hospital computers were also noted
      • Suggested that hospital faculty can log into non-hospital computers with their ACCC credentials
      • A need for a process to educate faculty on NetIDs and passwords was suggested
      • Suggested that the email issue has been ongoing due to the hospital being on a separate system form the rest of the university
      • Noted that if the hospital joins the UIC Active Directory and Identity and Access Management project, the problems could be solved
      • Discussion of problems with using separate Exchange instances and communications between
      • Discussion on new accounts and notification between ACCC and the hospital
      • Hospital IT will be contacted to suggest a solution
    • uic
      • Concern was voiced about the speed of new Red sites
      • Noted that there is a Web Advisory Committee and a project in place to address these concerns
  • UIC IT Strategy/Community
    • Discussion
      • “Advanced” research infrastructure and whether it has cost implications was questioned
      • Discussion of what it means to have a strategic priority
      • Noted that there has been significant change in IT resources in the last five years and the importance to keep pushing for further advancement
      • Suggested that there is still work being done to determine where UI Health best fits with the CIO and VCHA strategies
      • Discussion of the central IT website
      • Discussion of looking at user feedback
      • Suggested going to computer science or other faculty at UIC who might be able to provide expertise or input on computer supported collaboration tools
  • ACCC Strategic Planning
    • Presentation
      • A presentation on the different levels of strategy was given which exaplained how strategy and alignment can work at the unicersity
      • The ACCC strategic planning process was gone over, noting the first level o planning has been completed
      • Noted that stakeholder feedback will be collected through surveys and/or interviews
      • Suggested that once ACCC has produced a one-page strategy document, it will be brought to ITGC for further input
      • Concern was expressed about the pyramid metaphor and it was suggested that strategic planning be iterative
      • Suggested that ACCC is working to reach initial goals and will then create a continuing process
  • Discussion
    • Spark
      • Discussion of Spark and how it might be used
    • Faculty Activity Profiling Tools
      • Noted that the process of selecting a tool is moving forward and vendor demos have been planned
  • Subcommittees
    • Research Computing infrastructure
      • Noted that the subcommittee has a number of projects in the works, but no current updates
      • The CIO and OVCR are continuing to work on creating a day-long event on computational research
      • Suggested that there is continuing discussion around funding the GPU cluster
      • Discussion of progress made in high performance computing
      • Continued discussion on how to improve communication and make researchers aware of funding opportunities
      • Suggested that the committee look into new funding opportunities

Research 02.01.18 Minutes

Attending:

Ugo Buy, Himanshu Sharma, Jacqueline Berger, Lindsey McQuade, Bob Sandusky, Ed Zawacki, Colleen Kehoe, Andy Boyd, Karen Dunn Lopez, Elizabeth Tarlov, Allen Randall, Andy Johnson, Min Yang

  • Subcommittees
    • Research Computing Infrastructure
      • Noted that the subcommittee proposed to build a HIPAA compliant supercomputer for high performance computing last year
      • An overview was given on the smaller environment being worked on for the supercomputer
      • Discussion on High Performance Infrastructure for research
    • Institutional Stewardship of Data
      • Noted that an upgrade to UIC institutional depository is in the works
      • An overview on how the depository relates to the Research committee was given
      • Suggested that the subcommittee is looking at a product called figshare and gave a short description
      • The committee was asked if anyone would be interested in working with the library on developing policies on data usage for UIC
      • Discussion on figshare, data, and the depository
      • The VCR and questions that were sent in were gone over
      • Short discussion on the search and questions
  • Old Business
    • IRB Approval Process
      • Some changes regarding the Common Rule were mentioned
      • Suggested that OPRS would be reached out to for an update at the next meeting

Research 01.11.18 Minutes

Attending:

Henrik Aratyn, Colleen Kehoe, Karen Dunn Lopez, Andy Boyd, Andy Johnson, Allen Randall, Ed Zawacki, Himanshu Sharma, Lindsey McQuade, Annette Valenta, Min Yang, Bob Sandusky, Heather O’Leary

  • Notes
    • Noted that the committee is now using WebEx for meetings
    • Suggested that ACCC is working support but will make WebEx available to the university soon
    • Discussion of conferencing options
    • Discussion of how WebEx licenses will be assigned
  • Subcommittees
    • Research Computing Infrastructure
      • Noted that ACCC will be working with OVCR to create an event for Computational Research Day
      • Suggested that the ITGC Research Committee has a legacy of supporting the Extreme cluster
      • Mentioned that there is an agreement in the works to create a GPU cluster
      • Suggested that the goal is to allow everyone on campus to have access to the new cluster
      • A brief history of research computing at UIC was given
      • Noted that the GPU will not work for all research types
      • Mentioned that the fee structure is still being considered
      • Noted that the cluster will have 200 GPUs, 50 nodes
      • Discussion of how the cluster will compare to clusters at other institutions
      • Discussion on whether students will have access to the cluster
      • Further discussion of how the cluster could be used
      • Suggested that ACER might be able to provide a helpdesk or similar support service for students and others to get research help
      • Suggested that the committee propose a name for the cluster
      • Mentioned other institutions offer services which allow students to log into their accounts and have access to super computers
      • Noted that ACER is hoping to offer a similar service running on top of SABER
      • Suggested that the goal is to offer an easy-to-use service that can be used in courses
      • Discussion of software available in labs and how web applications might be used
      • The software issue will be brought to the ITGC Education Committee
      • Suggested that there will be license issues related to this service
      • Further discussion of the best way to offer the service
      • Suggested that a new service, Secure Computing Environment for housing high risk data, is being worked on
      • Mentioned that ACCC is working with the Care Center to collaborate on this service
    • Institutional Stewardship of Data
      • Suggested that the library is negotiating with Digital Science on acquiring Figshare for Institutions to replace the old institutional repository
      • The repository would be put in the cloud, help with access and other benefits
      • Noted that it does not come with a BAA and could not be used for other data
      • Suggested that there will be a discussion on how to set it up and help colleges utilize the rool
      • Discussion of how data will be stored and backup options
      • Suggested that there is currently a search for a new VCR
      • Asked that data needs be considered in the interview process
      • Discussion on how the committee can promote research needs to VCR candidates
      • Suggested requesting that the ITGC Research Committee be included in the interview process
  • New Business
    • February Meeting
      • The chair is unavailable for the next meeting and will reach out to one of the past chairs to substitute

Research 11.02.17 Minutes

Attending:

Andy Johnson, Henrik Aratyn, Jacqueline Berger, Karen Dunn Lopez, Himanshu Sharma, Allen Randall, Bob Sandusky, Mike Toussaint, Heather O’Leary, Andy Boyd, Ed Zawacki

  • WebEx/Spark
    • WebEx Demo
      • A WebEx demonstration was given
      • Noted that it is encrypted and HIPAA compliant
      • Suggested that it is user friendly and has a number of features
      • UIC Faculty and staff will be able to request an account, which will provide each person with their own personal landing page and personalized link
      • Noted that backup hosts can be designated to carry on a meeting if the host is unable to attend
      • Whether administration privileges are required was questioned
      • Suggested that WebEx has a base tool that does not require installation
      • Various call-in options, screen sharing, passing presenter mode, etc. were gone over
      • Noted that WebEx allows hosts to save meeting content in the cloud
    • Spark Demo
      • Spark was presented on and it will roll out after WebEx
      • Spark does not require dialing in, but allows for a persistent room, instant messaging, file sharing, etc.
      • It also has to ability to collaborate with people outside of UIC
      • The service is currently available, but has not been rolled out by ACCC yet
      • Committee members are able to test out these services
      • Spark allows for instant collaboration
      • Discussion of storing date in Spark – HIPAA/FERPA compliant, access to data if an employee leaves, etc.
      • Mentioned that Spark offers 5GB of data storage
      • Suggested that this change to WebEx and Spark is intended to get all users onto the same platform rather than using many different services across the campus
  • Subcommittees
    • Research Computing Infrastructure
      • Noted that an announcement went out to campus about the SABER cluster being available
      • Committee members were encouraged to spread the word to researchers who may be looking for high performance computing
      • SABER is pay for service, rather than an initial investment like with the Extreme cluster
      • An overview of the service available with SABER and how clients will be charged was given
      • Big data analytics were also talked about
      • SABER is currently only available for data simulation but will soon be available for big data research
      • A computational research day at UIC in January 2018 was mentioned
      • It will be a day-long conference where researchers can present their work to each other
      • Suggested that the CIO will be contacting OVCR to work on this effort together
      • A planning committee will be put together to plan the event and select proposals for the conference
      • The High Performance Research NSF grant has a deadline of November 30th and the installation is running on time
      • Suggested that this research will help researchers to transfer large volumes of data
      • Internet 2 is a network designed specifically for academic and research institutions and UIC will have access to this network
      • Suggested that UIC might use Globus to transfer data
      • No timeline is yet available for this service
      • Discussion of other possible future research services
      • The “Year of Cyberinfrastructure” at UIC was mentioned
      • ACER will go to each college and meet with faculty to present what ACER does and ask about their needs
      • The committee members were asked to help arrange meetings with colleges and individual departments
      • Suggested that these meetings will also help develop use cases for grant proposals

Research 10.05.17 Minutes

Attending:

Teresa Johnston, Jacquie Berger, Sandy De Groote, Himanshu Sharma, Henrik Aratyn, Colleen Kehoe, Andy Johnson, Min Yang, Heather O’Leary, Elizabeth Romero, Annette Valenta, Elizabeth Tarlov, Ed Zawacki, Karen Dunn Lopez

  • Faculty Activity Profiling Tool
    • RFP and IDs
      • Noted that the RFP was submitted in September and is now in the procurement process
      • Noted that whichever vendors make it through the RFP process will come and do demos
      • The ITGC will be involved in selecting the final product
      • The RFP and general requirements were gone over
      • Noted that UIC could host an activity tool, but it is preferable to have a vendor-hosted solution
      • Noted that the RFP asks for pricing on the tool and on importing existing data into the new system
      • Discussion of assigning ORCID IDs
      • Noted that work will be done with ACCC to set this up
      • Availability of ORCID training was questioned
      • Suggested that workshops will be held in the near future
      • Discussion of ORCHID and how IDs should be handled at UIC
      • Discussion of researcher IDs and indexes and how to make sure all publications for a researcher are included
  • IT Strategic Priorities
    • Research and Education Priorities
      • The committee reviewed the document of Research and Education strategic priorities and made additional comments
      • Work will be done to come up with short, strategic points
      • These will be shared with the Education and Research committees for further comment once completed before being shared will all four committees
  • Subcommittees
    • Research Computing Infrastructure
      • Noted that SABER will allow research to run computations, analytics, etc.
      • Working with the WebStore to procure software licenses for big data computation
      • Announcement will go out to the campus later this month
      • Suggested holding a workshop at UIC on research computation where researchers can discuss their work and inspire others to explore
      • Suggested that the committee can help with planning and advertising
      • Suggested including a student aspect in the event
      • Discussion of timing of event
      • Noted that, after a meeting with Argonne’s research facility, there was a consensus that different institutions should work together to collaborate and share knowledge
      • Discussion of moving data from one HPC system to another and benefits to researchers
      • Noted that a new MRI grant is now available and a proposal is being worked on

Research 09.07.17 Minutes

Attending:

Henrik Aratyn, Ed Zawacki, Colleen Kehoe, Himanshu Sharma, Andy Johnson, Annette Valenta, Elizabeth Tarlov, Kelly Block, Sara Hall, Teresa Johnston, Andy Boyd, Jacquie Berger, Min Yang, Heather O’Leary

  • Subcommittee Review
    • Research Computing Infrastructure
      • The Secure HPCC proposal was submitted to the VCHA
      • The proposal will be presented to the Health Sciences Deans Council to determine next steps
      • The “Three I” initiative was mentioned
      • Discussion of importance of and support for the proposal
      • Discussion of possible locations for SHPCC
      • Noted that there is a goal of making the cluster self-sustaining
      • The ACER Executive Board received an NSF grant to fund SABER
      • Discussion of pricing and access
      • Suggested that users will be charged by the node hour
      • Noted that ACER received a second grant for the High Performance Research Network
      • Mentioned that most of the installation has been completed
      • Project set to be completed by the end of November
      • Discussion of other departments that might be interested in connecting to the network
      • Suggested that this will soon become a listed service under ACCC and communication will be sent out
  • Payments to Human Subjects
    • Policy
      • Noted that there was a discussion of changing the policy for payments to human subjects last year
      • The policy was revised after a period of review and comments and has since been re-opened for further comments
      • Discussion of how to handle payments to non-resident aliens and whether resident status is required to be collected
  • UIC IT Strategy
    • IT Strategic Priorities
      • The draft of the UIC IT Strategy was shared
      • Explained that the document was the result of discussion at the MOR IT Leadership Conference
      • Mentioned that the CIO requested that an IT priority be added for teaching and research and the committee was asked for their input
      • Suggested to involve the whole committee in this process
      • A Box folder will be created for this project
  • Committee Governance and Representation
    • Committee Governance
      • Suggested that committee governance will come once the IT Strategy process is complete
    • Representation
      • Suggested that there are still a number of unfilled representative rolls on the Research committee
      • The committee was asked to suggest people who may be interested in attending
      • Discussion of the benefits of researchers joining the committee and how to recruit
  • New Business
    • PHI in Box.com
      • An update on when Box folders will be available for PHI was urgently requested
      • Suggested that Urbana is working on the process for requesting PHI in Box folders and they will be made available once complete

Research 05.04.17 Minutes

Attending:

Henrik Aratyn, Jaqueline Berger, Sara Hall, Colleen Kehoe, Andy Johnson, Bob Sandusky, Michael Hites, Dick Harris, Himanshu Sharma, Allen Randall, Teresa Johnston, Karen Dunn Lopez, Sandy De Groote, Andy Boyd, Min Yang, Heather O’Leary

  • Faculty Activity/Profiling Tool
    • Presentation
      • Noted that the Deans Council set up a task force to look at faculty profiling tools
      • A taskforce on campus looking into faculty profiling tools was presented on
      • Discussion of RFP process and how to select the best tool that meets campus needs
      • Discussion of specific needs the committee would like the tool to meet
      • Further discussion of RFP process
      • Suggested to add community engagement to the list of functions
      • Discussion of quality of data in Banner and need for change in order to have an effective tool
      • Discussion of potential costs of the tool
  • Chair Elect Nominations
    • New Recommendation Need
      • Two nominations have been submitted for Andy Boyd, who is unable to accept
      • The survey will be sent out again, asking for other options
  • Subcommittee Reports
    • Research Computing Infrastructure
      • Suggested that UIUC held an event a few years ago which involved holding focus groups across campus
      • Noted that feedback from the campus on a regular basis would be beneficial
      • Improving representation in ITGC Research Committee membership will be worked on over the summer
      • Discussion of how to get researchers involved in cyberinfrastructure decisions
  • Old Business
    • HIPAA Compliant HPCC
      • Noted that a proposal had been submitted to the VCHA, who agreed to provide funding assuming that ACER received certain grants
      • Discussion of funding issues
  • New Business
    • Meetings
      • The committee will not meet over the summer, will resume in September
      • Discussion of membership and the need to revisit over the summer

Research 04.06.17 Minutes

Attending:

Henrik Aratyn, Ugo Buy, Kim Charles, Teresa Johnston, Colleen Kehoe, Richard Minshall, Andy Johnson, Allen Randall, Jacqueline Berger, Himanshu Sharma, Heather O’Leary

  • Reduic.edu
    • Noted that Red.uic.edu has a few bugs, but will be released soon
    • CUPPA will be the first college to publish under the new framework
    • uic.edu should help maintain a consistent look to UIC websites and allow easy changes
    • Noted that the units will manage content
    • Concern was expressed about the number of staff
    • Suggested that the WordPress template streamlines the sites
    • Concern expressed about the main UIC website
    • Suggested that change can occur over time as a part of a collaborative effort
    • Suggested that the homepage will be changed at least once a month
    • Noted that additional resources to support the website will be advocated for
    • Discussion of various options for changing the way the main UIC website looks
    • Noted that the advisory board will continue to meet and make suggestions
    • Whether or not any performance measures had been taken was questioned
    • Noted that the Provost would like all units to be on the Red.uic.edu site
    • Discussion of difficulty of creating a consistent look that allows customization
    • The new CUPPA site will be presented to the Provost on Tuesday
  • Subcommittee Reports
    • Research Computing
      • Noted that a one-page summary of the secure HPCC proposal was shared with Dr. Barish
      • Request has been made for matching funds from UIC
      • Funding options were gone over
      • Com Ed and their data analytics group was described
      • It was explained that their data analytics group is studying energy consumption in order to build a better relationship with their customers
      • Noted that Com Ed is looking for a contract of funding research at UIC
      • Discussion of the research network on campus, how the grant will be used, etc.
      • Suggested to send a letter of intention ahead of submitting the grant proposal
    • Human Infrastructure
      • Will be worked on over the summer
  • Old Business
    • RAC Meeting Report Back
      • The meeting was a success
      • There were presentations on research computing and data management and many issues were discussed
      • Suggested to do a computation research day where researchers can present to each other
      • OVCR requested more information
      • The College of Nursing offered to appoint a new member
    • NSF Request for Input
      • Suggested that members of the committee had made important points which were shared with NSF
  • New Business
    • OBFS
      • A new section on how studies with human subjects should be run, which will affect many researchers, was introduced
      • Noted that whenever OBFS changes a policy, they post it for comments for weeks
      • Discussion on how this has worked in the past and what rules/regulations have led to this change as well as how it would be implemented
      • Further discussion of other research policies
      • Concern was expressed for students who conduct research