InfraSec 08.08.18 Minutes

Attending:

Miguel Martin, Julio Chavarria, Frank Cervone, Elizabeth Romero, Chris Barton, Marcin Hiolski, Brent West, Sandeep Dath, Ed Zawacki, Kevin Price, Jason Maslanka, Mike Kirda, Lalo Camacho, Alex Phistry, Mark Goedert, Esteban Perez, Paul Neumann, John Mason, Charles Nutall, Will Marcyniuk, Andre Pavkokic, Lisa Blake, Ateeq Rahman, Dean Dang, Therese Molina, Doug McCarthy, Mat Willis, Ashok Bennett, Matt Miller, Kirsten Pielstrom, Ron Fernandez, Bala Ramaraju, Vinay Surpuriya, Ernesto Reyna, Ani Palakurthi, Barry White, Shannon Reden

  • UI Systems Report and Discussion Topics
    • RIMS – Disposal of Digital Content Policy, Standard, and Guidelines
      • A brief overview of the RIMS task force charged with composing a policy for digital content disposal for orphaned content was given
      • Suggested that the standard agreed upon recommends a soft deletion after 90 days, progressing to a final deletion point after 180 days
      • Noted that the task force is interested in feedback or recommendation guidelines on their standard for the creation of a new policy
      • Suggested that the policy is mainly interested in data associated with deleted accounts
      • Suggested that this policy would potentially apply to all systems
      • Minor discussion on what types of data and situations this policy would apply to
      • Suggested that this policy be discussed in the security subcommittee to address any potential issues or concerns
      • Discussion on HIPAA compliance, PHI, and data
  • UIC Reports
    • VPN and Networks Update
      • The New Core Remediation and VPN projects were presented on
      • Mentioned that phase one of four of the New Core Remediation project is complete and all departments are now on ASAs
      • The project is currently in phase two, consisting of reconnecting all buildings to new equipment in the data center
      • Phase three will consist of updating all buildings’ main switches
      • What the Networks team has upgraded and accomplished in the past few years leading up to this project was gone over
      • Suggested that there has been work done across multiple groups, offices, and departments for the AnyConnect VPN solution
      • Noted that AnyConnect will run concurrently with open VPNs for a short time to give anyone using open VPNs the chance to convert to AnyConnect
      • Noted that it was decided to integrate dual authentication with AnyConnect
      • The Networks team is working on documentation before deploying VPN-wide
      • Suggested that pilot users will be receiving documentation on how to use AnyConnect within the next week in order to provide feedback and suggestions, and once complete, AnyConnect will be deployed
      • Discussion on AnyConnect and other VPN solutions, dual authentication, administrative privileges, and general project timelines
    • EPM Update
      • There was a presentation on ACCC’s Endpoint Management Service
      • Noted that SCCM 2012 and BigFix are being discontinued and current customers will need to migrate
      • Suggested going to the Endpoint Management Service page for information and requests
      • Discussion on the importance of protecting data with an endpoint management system and the migration/transition to happen in the fall
    • Cloud Service Update
      • Suggested that the project is past its feasibility phase
      • Next step is to engage the community to gauge what is wanted via feedback and suggestions
    • Rate and Funding Committee
      • An update was given from the last meeting
      • Suggested that an approximate user spending rate was agreed upon
      • Mentioned a discussion within the subcommittee which proposes to increase the approximate user rate over the next five years
    • IT Governance Council Meeting
      • Noted that rate and funding were discussed in detail amongst the Council
      • The EAD/Networks teams’ merger was mentioned
      • Suggested that the search for a new Director of Infrastructure and Networks will begin soon
      • Mentioned that the JMLS and Red projects were discussed
      • Noted were minor discussion points from the meeting such as the GPU cluster, ACCC’s migration to KnowledgeBase, the CIO review, and the Data Governance Council gaining momentum
    • ACCC Metrics Report
      • There was a presentation on ACCC’s metrics regarding request and incident management
      • The updated dashboards which focus on details by service were noted
      • Suggested that the goal is to investigate why trends are not occurring the way they ideally would
      • Suggested that the focus will move more toward ACCC services rather than an overall group view
      • Noted that there is work being done to make information publically available and drillable
      • Future metrics were gone over, outlining work being done and future goals
  • UIC Discussion Topics
    • Outlook 365 Point-in-Time Backups
      • An issue with Outlook not automatically backing up content was noted
      • Suggested that there are ways to recover deleted emails via a data dumpster where all deleted mail is stored for two weeks
      • Also mentioned was that there are separate tools available for purchase that can automatically backup emails
      • Discussion on backup options and what can be done
    • Password Management
      • Password management was mentioned and it was asked whether UIC should provide administrative privileges for the regional campuses
      • It was decided that UIC will allow administrative privileges for regional campuses only
  • Subcommittee Reports
    • Risk Management / Risk Assessment
      • Mentioned that the subcommittee is using Tableau to analyze data and will have an update at the next meeting
    • Security Program
      • Mentioned that this group is still reconciling some changes in the security program
      • Suggested that this group is creating a more verbose change log to really spell out the details of meaningful changes made to the policy
      • Noted that this group is working on the phase six rollout, nearing completion
      • Trying to align the phase six rollout with the completion of the security program
      • Hope to distribute surveys before and after the rollout to measure level of experience and level of improvement with the security program
      • Mentioned that the SANS Securing and Human contract was renewed
      • Suggested making this training a part of the onboarding process
      • Suggested that ACCC is in the midst of evaluating and selecting an antivirus software

Admin 06.26.18 Minutes

Attending:

Dale Rush, Todd Van Neck, Mike Kamowski, Brian Schoudel, Stephanie Dable, Tony Kerber, Linda Naru, Eric McMinoway, Joe Patzin, AJ Lavender, Gloria Keeley, Kathleen Engstrom, Jackie Finch, Dimuthu Tilakaratne, Therese Molina, Heather O’Leary

  • ITPC Update
    • Project Updates
      • Project timelines were gone over
      • Noted that START myResearch have added pilots and golive dates
      • Discussion of changes to My UI Financials, expectations, and user statistics
      • Discussion on testing and pilots for myProposals
  • ERP / Business Process Next Steps
    • ERP Review
      • Planning for change for Banner 2009 was presented on
    • BPI
      • The committee was asked for input on which business processes and software need improvement and how to increase functionality
      • Noted that a survey will be sent out to everyone who sees the presentation and asked that it be forwarded to anyone who would be interested
      • Discussion of some process and software that could be improved
      • Suggested that AITS will look at survey results and determine the next steps to move forward
      • Discussion on how to get feedback from all involved parties
    • Discussion
      • Discussion on TEM, bulling from publications, FMWeb, salary planner, procurement, hiring, foundation accounting system, etc.
      • Suggested sending the survey to BAT conference attendees
      • Further discussion of systems that could be improved
      • Mentioned that part of the problem is lack of documentation for existing processes
      • Suggested evaluating the level of difficulty with different processes/systems
      • Suggested using the Survey Research Lab or another resource to help with survey design
  • Logistics on Fall 2018 and Beyond
    • Scheduling
      • The Doodle Poll for rescheduling in Fall 2018 will be resent
      • The new chair will take over as of the August meeting
      • Noted that a new LAS representative will be joining the committee
      • Discussion of reviewing current membership
  • AITS Design Principles
    • Discussion
      • Noted that this committee had made recommendations about creating designing principles for all business systems
      • ITPC created a project template to address this request
      • Suggested that the committee had discussed this at the last meeting and reviewed the template as well as other documents
      • Links to relevant documents will be shared for everyone

Admin 05.22.18 Minutes

Attending:

Kathleen Engstrom, Dale Rush, Jaclyn Finch, Eric McMinoway, Todd Van Neck, Mike Kamowski, Monica Tith, Robyn Velazquez, Stephanie Dable, Tony Kerber, Cynthia Cobb, Marla McKinney, Jon Santanni, John Fudacz, Alex Phistry, Aaron Rosenthal, Dimuthu Tilakaratne

  • Banner XE
    • Presentation
      • A presentation was given on Banner 9
      • The required reasons for the switch to Banner 9 were described along with an explanation on how it allows the university to stay with current regulatory changes and eliminates the need for a client-wide Java plug in
      • Noted that there is a much improved user interface with Banner 9
      • Noted that the functionality of Banner 9 will remain the same with added improvements
      • An introductory navigational video on the AITS website was mentioned
      • Also mentioned was Banner 9 and how it gives users a first look at how Banner 9 is more improved than Banner 8
      • A side-by-side comparison of Banner 8 and 9 was given
      • Using Oracle as an example, the changes and updates included in Banner 9’s forms were gone over
      • It was asked if the rollout would be in phases or immediate
      • Suggested that the rollout will occur on October 14th, which is a hard date with no changes anticipated
      • It was asked if other groups were consulted on the rollout date to be sure there will be no conflicts
      • Suggested that all appropriate departments were contacted and no conflicts are anticipated
    • Demo
      • A demo of Banner 9 was given, noting the different home page images for the differing universities
      • Noted that HR BPD codes will remain the same, while students will have different ones
      • New and improved search features were mentioned
      • Noted that functionality will remain the same, but that Banner 9’s look and feel have been updated
      • Multiple features as well as improvements to old features were gone over
      • It was mentioned that most forms are not introducing any new functionalities
      • Differences between basic and advanced filters were gone over
      • It was asked if data can be exported or downloaded in order to print
      • Suggested that exporting to a PDF would print the same way it displays on a screen, but that exporting to Excel could be trickier due to sensitive data
      • Noted that all form requests are reviewed and taken under consideration
      • Which web browsers will be supported was questioned
      • Suggested that most common browsers are supported and work well
      • The introductory navigational video and Banner 9 Playground on the AITS website were gone over
      • It was asked if the move to Banner 9 assures that the university will continue to use Banner
      • Suggested that AITS is still going over other options, but for now will continue to use Banner
      • Noted that Banner 9 is currently in the implementation phase
      • Discussion on who will have to undergo training
  • HR Projects
    • System HR / Nessie Redesign
      • The goals of Nessie and the HR website were described
      • Suggested that the new website is mobile friendly
      • Also mentioned that HR has created an app to make accessing features like the earnings statements easier
      • It was asked if users will still be prompted with Duo while using the new app
      • Suggested that if users are trying to access their earnings statement off campus, they will be prompted with Duo
      • The differences between the new and old Nessie websites and applications were compared
      • The updated user features of the new Nessie website were gone over
      • It was mentioned that a re-branding of Nessie and modifications to the HR website to add simplicity are being worked on
      • Noted that the old Nessie website has many redirects to the new site
      • Suggested that the anticipated date for all content to be moved is early July
      • Also suggested that Nessie decommissioning efforts will be done once all content has been transferred
      • The Nessie survey results were gone over
    • Employee Training Infrastructure
      • A brief update on the Employee Training infrastructure was given
      • The implementation process was gone over, noting the focuses
      • Suggested that the first target will be ethics training, and pilot training should be conducted sometime in June
      • Also suggested that the anticipated rollout for training and product instance is early fall, but marketing will be held off until new systems can be put in place
      • Suggested that some of the next sets of training being looked at are campus security and HIPAA training
  • UI, Architecture, and Visualization Standards Work
    • Presentation
      • A brief overview of the development and goals of ITPC were given
      • The current status of the User Interface Standing was gone over
      • Mentioned that AITS has been working on designing a common look and feel for their different interfaces
      • Suggested that AITS is trying to establish availability and usability with all applications
      • Examples of the websites redesigned by AITS, comparing their new similar looks and feels, were gone over
      • Suggested that the next step is to start designing the web standards website
      • Suggested that the goal in creating the web standards website was to create a repository for standards set forth by AITS and ITPC
      • Noted that the input for standards was mostly developed from AITS, but feedback to improve the standards is welcome
      • Noted that the standards are to be used more as suggestions than requirements
      • The status of AITS architecture was gone over, noting that the document was reviewed and updated in December 2017
      • The status of data visualization standards was mentioned, noting that they have recently updated and reviewed
      • Discussion of ITPC, the current AITS projects, and the functionality of particular systems from an end-user perspective
  • ITPC Update
    • Discussion
      • Suggested that the ITPC update is available in the Box folder for review
  • New Business
    • Logistics
      • Committee logistics that need to be reviewed and discussed will be handled in the near future
  • Old Business
    • Faculty Profiling System
      • Mentioned that this system is being worked on and will be further discussed at a future meeting

Research 05.03.18 Minutes

Attending:

Jacquie Berger, Andy Johnson, Henrik Aratyn, Lindsay McQuade, Allen Randall, Colleen Kehoe, Ugo Buy, Teresa Johnston, Sara Hall, Min Yang, Ed Zawacki, Karen Dunn Lopez, Andy Boyd, Heather O’Leary

  • Discussion Items
    • NIH S10 Proposal
      • Noted that the grant proposal team has met with a number of leaders across the university
      • Noted that the new cluster will be housed in the ACCC RRB data center
      • Discussion of need for secure HPC to conduct research
      • Suggested that the secure cluster would save UIC money by preventing HIPAA breaches
    • IRB Concerns
      • Discussion of issues related to IRB
    • Review of UIC IT
      • Noted that there will be an external review of IT at UIC, led by two CIOS from other institutions
      • Potential questions were gone over and the committee was encouraged to give feedback
  • Subcommittees
    • Infrastructure/Human Networking
      • Requested that this subcommittee be put on hold
  • Old Business
    • Hospital Email Concerns
      • Suggested that the hospital has not gotten back to the committee for a meeting
      • Noted that the hospital is currently considering transferring their email to UIC’s Exchange, which would alleviate the problem
  • New Business
    • Chair for AY19
      • Noted that Andy Boyd will be taking over for Henrik Aratyn as chair in September

Education 05.01.18 Minutes

Attending:

Michael Scott, Martina Bode, Anthony Marino, Tim Sullivan, Heather O’Leary, Elizabeth Romero, Judith De Jong, Mike Kamowski, Michael Siciliano, Heather O’Leary, John Fyfe, Kim Richards, Alana Steffen, Nate Phillips, Marieke Schoen, Kee Chan, Cathy Bimmerle, Susan Altfeld

  • Subcommittee Status and Reports
    • LMS Governance Board
      • Noted that the board had approved the move to SaaS, but Blackboard was not able to meet time constraints, so the production move has been delayed
      • Testing for Blackboard Ultra will be available in about a month and the board will continue to communicate upcoming changes to the LMS
      • Discussion of improving communications around the LMS
      • Some statistics about help tickets related to LMS were shared, noting that the number of tickets has been cut in half since FY14
      • Suggested that the board has helped to improve the LMS and decrease the number of issues that users have run into
      • Concern about in-line grading was expressed
      • Discussion of need to be able to download graded assignments for accreditation purposes
    • Printing and Sustainability
      • Noted that the subcommittee was unable to meet
      • Sustainability provided funding and a graduate student to work on tracking printing behavior
      • Suggested that the timeline will be shifted
      • Noted that current numbers show that student printing has decreased
    • Technology Request Form
      • Noted that there was discussion on this subcommittee at the last IT Governance Council meeting
      • Suggested that there was much approval and support for this committee
      • It was asked whether funding would be attached to accepted proposals
      • Noted that some new members have joined the subcommittee
  • Video Coaching Software
    • Background
      • Noted that a need for video coaching software was mentioned and the committee was asked how to propose new technologies
      • Suggested that the technology request form will be related to this as well as defining the role of IT governance
      • Suggested that this committee may currently have a role in discussing software
    • Discussion
      • Suggested that, in the College of Education, there are certifications that require performance-based assessments and the college would like to support students in creating and reflecting on video
      • Noted that Edthena is a software currently being used for this process, with many technical issues
      • Suggested that this is a need for many other colleges as well and that the College of Education would like to collaborate with others in purchasing the software
      • Committee members voiced positive opinions of the need of the software
      • Further discussion of the need for video software
      • Discussion of the best way to implement a new shared service
      • Suggested that the software can also be used for teaching and learning
      • Noted that ACCC as well as the library are currently evaluating video options
      • Discussion of video requirements for teaching and learning
    • Next Steps
      • Suggested that a subcommittee could be created to look into video options
      • Mentioned that the first step should be gathering requirements for video software, then looking for solutions
      • Suggested that CoEd will be piloting Edthena in the fall
      • Continued discussion of what video software could be used for
      • Motion to create a subcommittee to consider video software options with a charge to gather requirements, consider solutions, and report back to the committee in September, no opposition voiced, motion passed
  • Committee Governance Role
    • Background/Overview
      • Suggested that a chair elect should be selected for AY19 who would take over in AY20
      • Suggested that there is an ongoing question of the role/mission of IT governance at UIC
      • A brief overview of the history of the ITGC and some of the initiatives that the Education Committee has put forward was given
      • Noted that there are existing proposal templates that can be sued to create proposals to send to the provost
      • Suggested that the committee’s role might be to make recommendations on specific tools/services
      • It was asked whether new tools/services are being considered at the enterprise level and there should be a point where the Education Committee is consulted
      • Suggested that one possibility is for the committee to determine what they think they committee’s charge should be and then propose that to leadership
    • Discussion
      • Discussion on what the purpose of IT governance should be
      • Concern was expressed about software purchased at the department level not meeting campus requirements as well as duplication
      • Suggested that UIC Purchasing could inform the committee if a purchase related to Education comes up
      • The committee reviewed and discussed the current charge and it was suggested that the current objectives do not match the work being done
      • A system to assess technologies and a role for the committee to act as an advisor was advocated for
    • Review/Change Charge
      • Motion to review and change the charge, no opposition voiced, motion passed
  • Fall 2018 Meeting Schedule
    • Fall 2018 Meeting Time
      • The committee agreed to change the3 Fall 2018 meeting time to 12:00-1:30 on the first Wednesday of each month, beginning in September

Admin 04.24.18 Minutes

Attending:

Dale Rush, Eric McMinoway, Anthony Marino, Mike Kamowski, Tony Kerber, Joe Patzin, Kathleen Engstrom, Dimuthu Tilakaratne, Aaron Rosenthal, Jackie Finch, Heather O’Leary, John Fudacz

  • IPHEC AV Contract
    • IPHEC
      • A brief overview of IPHEC and the AV contract were given
      • Noted that a notification from a vendor that the contract is not being renewed at the end of June was received
      • Suggested that there are some concerns about the contract ending and what it means for AV contracts
      • A task force was started under the IGC InfraSec committee to look into the situation
      • Other concerns were voiced
      • Discussion of the previous process for contracts and quotes as well as the proposed new contract
      • Concern was voiced about a single vendor meeting the needs of all state universities
      • Noted that UIC Purchasing is in contact with IPHEC and that pricing came in at the same or lower levels than the current contract
      • Suggested that there may be alternative contract options that UIC could consider
      • Noted that Urbana and the System Offices had also voiced concerns
      • It was asked how the committee could assist in efforts to address this issue
      • Suggested that the task force has wide representation
      • Discussion of maintaining old equipment under new contract

InfraSec 04.11.18 Minutes

Attending:

Marcin Hiolski, Anthony Marino, Alex Phistry, Heather O’Leary, Ateeq Rahman, Mike Kirda, Allen Randall, Ed Zawacki, Bala Ramaraju, Jelene Crehan, Dean Dang, Paul Neumann, Lalo Camacho, Vinay Surpuriya, Mark Goedert, Miguel Martin, Kirsten Pielstrom, Phil Reiter, Therese Molina, Lisa Blake, Shannon Redden, Dan Paz-Horta, Ron Fernandez, Chris Barton, Jason Maslanka, Andre Pavkovic, Doug McCarthy, Sarah Ritch, Ian Huggins, Ernesto Reyna, Matt Miller, Butch Zunich, Frank Cervone, Heather O’Leary

  • UI Systems Reports and Discussion Topics
    • Duo
      • A presentation on Duo, giving an overview of deployment, user numbers, and it is being used for, was given
      • Some issues that Duo users have encountered were gone over
      • The product vision was shared and a demo of Duo issues was given
      • Major activities planned to improve and expand the service were listed
      • Mentioned that students will be able to opt-in to Duo for services
      • The Duo project timeline and potential risks were shared
      • Discussion of concerns and next steps
      • Discussion of whether to create a formal project in ACCC
  • UIC Reports
    • Network Backbone Migration
      • The history of the network project, current status, and next steps was presented
      • The unification strategy was outlined and it was noted that all departments will be consulted before migrating
      • Noted that the networks team will also work around known conflicts
      • A brief overview of the migration timeline was given
      • The CDW project manager will be assisting with the migration and communications
      • Noted that at the end of migration, everything will be on private VLANs
      • Suggested that the goal is to have a private VLAN for each building
      • Suggested that the networks team hold a separate meeting with technical staff to go over details
    • Student Printing Service
      • The Ink cloud printing pilot was presented on
      • Student feedback was gone over and it suggested that there was not a clear preference for either Ink or Pharos
      • Based on support issues and pricing concerns, ACCC has decided not to go forward with Ink
      • A second phase pilot, using Wepa, will be started in AY19
      • Potential benefits of Wepa and the plan for deployment were outlined
      • Concern about printing in the library was expressed
    • IT Job Family
      • The history of the IT job families in HR was gone over and it was noted that documents are available in Box that would be posted on the HR website
      • It was asked that committee members review the documents and send feedback
  • UIC Discussion Topics
    • SEIM/Logging Requirements
      • Noted that three has been a discussion about gathering requirements for a tool that would allow logging
      • Noted that ACCC is using part of Urbana’s license to offer Spark as a service at UIC
      • Noted the importance of reports and the need for departments to generate their own
      • Discussion of department needs and what should be logged
      • The current Splunk contract and what is available were gone over
      • Noted that once it is deployed, departments will have access to the Splunk interface
      • Discussion of Splunk costs and charging
      • Concerns about the covered entity and how logging would affect those under it were expressed and clarification and communication were asked for
      • It was proposed to create a group to discuss these issues and report back to the committee
      • Further discussion of what should be required of the covered entity and other concerns
    • End-Point Management
      • A brief overview of the work done by the end-point management task force
      • Noted that many departments were using SCCM out of Urbana but it has not been considered a viable solution for UIC
      • Suggested that the HSCs and the subcommittee proposed KACE as a solution, but other options are still being considered in light of new information
      • Noted that there is a deadline to have an end-point management solution in place by August
      • Concern was expressed about getting a new system up and running by August
      • An alternative solution, using an improved version of SCCM, was gone over
      • Suggested making sure both solutions meet all the requirements of the task force, IT security policy, and HIPAA
      • Discussion of what is being done in Urbana’s Power Plant
      • Discussion of policy and whether it is possible to implement more than one solution
      • Further discussion of issues in the task force process
    • Shared Service Backup
      • Suggested that Medicine is working on a five-year solution that integrates with cloud for departments with larger server backup needs
      • Suggested that ADSM in ACCC is available for server backups
    • IPHEC AV Contract
      • Noted that the current contract will not be renewed and ends in June
      • Noted that there was follow up with IPHEC and Purchasing for more information
      • Some possible issues with the contract were outlined
      • Discussion of concerns about the AV contract
  • Announcements and Updates
    • FY19 ACCC Maintenance Windows
      • The scheduled maintenance windows were presented on and feedback was asked for
      • HSC calendars will be shared with ACCC for consideration
      • Noted that there is no perfect maintenance window
      • Noted that a calendar is available on the ACCC website and will FY19 window will be posted once finalized
  • Subcommittees
    • Rate and Funding
      • Suggested that a meeting be scheduled in the near future

Research 04.05.18 Minutes

Attending:

Andy Boyd, Andy Johnson, Barbara Corpus, Bob Sandusky, Henrik Aratyn, Himanshu Sharma, Lindsay McQuade, Ed Zawacki, Min Yang, Ugo Buy, Allen Randall, Elizabeth Tarlov, Heather O’Leary

  • Discussion Items
    • Vice Chancellor for Research
      • Noted that the interview process is underway for a new VCR
      • Discussion of VCR candidates
    • Faculty Activity Profiling Tools
      • Noted that the IRB process is in process
      • Noted that there were four vendors that submitted responses to the RFP
      • When more information is available there will be a presentation to the committee
      • Discussion of colleges who have paid for tools in the past, how faculty activity will be uploaded/recorded, and differences between disciplines
    • Network Issues
      • Noted that someone from ACCC will come speak to the committee in May
    • NIH S10 Proposal
      • Suggested that this is a small grant for a high performance computer using identifiable/sensitive data
      • Suggested that there is a proposal being worked on
      • Suggested that the proposal requires additional finding from the university and an FTE
      • Discussion of possible use cases, HIPAA guidelines, and protecting health data
      • Noted that the cluster would be housed in ACCC’s secure data center
      • Further discussion of possible use cases for the new HPC
  • Subcommittees
    • Research Computing Infrastructure
      • Computational Research Day was discussed
      • Suggested that faculty from UIC need to present and a search for people to join the planning committee is underway
      • Suggested having representation from graduate students and PIs
      • The website for Northwestern’s event was shown as an example
      • The east-meets-west series and UIC Today were mentioned as other sources of research news and examples of research at UIC
      • Discussion of having a judging panel for posters
      • Suggested that the SABER cluster is now being opened to new users
      • More information will be sent out to the committee
      • Suggested that not all secure research requires HPC and that ACER is working to release a secure computing environment
      • Mentioned working with multiple research centers to figure out if the infrastructure can be controlled under one umbrella
      • Suggested that ACER is working on MOUs to make ACCC the central location for providing infrastructure
    • Institutional Stewardship of Data
      • Mentioned that figshare is with purchasing right now
      • Mentioned that this group could get involved in the computational research day
  • Old Business
    • Hospital Email Concerns
      • There was nothing to report after last month’s discussion, but the hospital is considering moving their email into the UIC O365 environment
      • It was asked if a meeting could be set up with the hospital before May
      • Some possible solutions were suggested and there was a request to be discussed with the hospital
      • Further discussion of the problem
      • A meeting will be set up with committee members and the hospital before the next meeting
  • New Business
    • UIC IT Community
      • Mentioned that ACCC has a project in motion to create a central IT website and a new IT listserv as a part of the UIC IT Community initiative
      • Volunteers were asked for and an email will be sent out to the committee to see if anyone is interested
    • Technology Request Form
      • Noted that during the ITGC Chairs meeting, it was mentioned that an initiative to create a technology request form came from the Education Committee based on the system the provost has in place to discuss policy
      • Further discussion of faculty needs

InfraSec 03.14.18 Minutes

Attending:

Lisa Blake, Phil Reiter, Frank Cervone, Kirsten Pielstrom, Matt Miller, Sarah Ritch, Jason Maslanka, Chris Barton, Ateeq Rahman, Marcin Hiolski, Kevin Price, Andre Pavkovic, Ron Fernandez, Therese Molina, Lalo Camacho, VinaySurpuriya, Mike Kirda, Dean Dang, Julio Chavarria, Ian Huggins, Shannon Reden, Alex Phistry

  • UIC Reports and Discussion Topics
    • Rate and Funding Services Review
      • Noted that the Rate and Funding Services Review proposal was uploaded
      • Mentioned that the proposal was gone over to create the subcommittee
      • Discussion on membership of the subcommittee, where funds for services come from, and representation on that committee
      • Suggested that there was concern about input from the IT community about what services were being purchased and that forming this subcommittee was an effort to get IT Governance involved
    • Clarifying InfraSec Committee Membership
      • Mentioned that InfraSec membership listed on the ITGC website is out of date
      • Minor discussion on roles between voting/non-voting members
      • Minor discussion on which members should be included on the website
    • Oracle Site License
      • Mentioned looking at what database software is available and unavailable
      • Noted that Oracle is an option but feedback is being looked for from people on what to know
      • Discussion on past issues with database software
    • SEIM, Splunk, and Requirements Gathering
      • Mentioned that it was discussed that ACCC decided Splunk would be their logging tool
      • Concerns regarding Splunk training were voiced
      • A discussion of what is really needed from a logging tool was posed
      • Further context on what should be required from a logging tool was provided
      • Noted that this is a particular issue for colleges that have PHI or some component that may be part of the covered entity
      • Suggested the way to do this is through analysis of the system logs that come out of individual machines as well as servers
      • Noted that part of the concern is that specific needs that some units have may not be the same as other units
      • Discussion on SEIM tools, departmental needs, and data requirements
    • KACE End-Point Management Update
      • Mentioned that the health sciences colleges are trialing the KACE End-Point Management Solution
      • Noted the official BigFix end-date is in June 2018
      • Suggested that KACE is one of the most affordable solutions already being implemented on campus that works
      • An update on the status of KACE and how it has been being introduced and used more on campus was given
      • Suggested that KACE would completely and adequately replace BigFix being that it would work in most if not all of the contxts
      • Suggested having a demonstration talking about particular aspects in different colleges
      • Questioned how KACE would be integrated with the SCCM that ACCC provides
      • Suggested the SCCM being provided by Urbana to date is going to be replaced by another offering
      • Suggested that there is a high likelihood that the health sciences colleges will be using KACE as a solution, which would make it available across campus
      • Discussion on SCCM, KACE, and individual departments

Education 03.06.18 Minutes

Attending:

Mark Goedert, Judith De Jong, John Fyfe, Tim Sullivan, Michael Scott, Anthony Marino, Elizabeth Romero, Michael Siciliano, Mike Kamowski, Kee Chan, Nathan Phillips, Marieke Schoen, Cathleen Bimmerle, Martina Bode, Annie Armstrong, Alana Steffen, Julie Fisher, Clare Ardizzone, Ernie Duran, Heather O’Leary

  • Subcommittees
    • Student Printing Reduction
      • Noted that student printing, both overall and per capita, has been going down over the last six years
      • The subcommittee proposal document, charge, and membership was presented
      • Noted that the group has already started analyzing data
      • Mentioned that this request was brought to the committee by Sustainability
      • Noted that Sustainability has grant money to help with this effort
      • Discussion of subcommittee charge
      • Motion to create subcommittee, no opposition voiced: subcommittee created
    • Instructional Technology
      • A previous presentation on the project proposal survey and possibility of a pilot were shared
  • Strategy
    • UIC IT Strategy/Community
      • Concern about the audience was expressed
      • The committee was asked to consider the role of the committee in supporting the UIC IT strategic priorities
    • ACCC Strategic Planning
      • Noted that this presentation focused on how ACCC can align to the UIC IT Strategy document
      • Suggested that the overall strategy was set by the ITGC
      • The ACCC strategic planning process was shared, noting that a SWOT analysis and other steps had been taken, with a next step of getting feedback from stakeholders
      • Noted that ACCC’s next step is to work on mission, vision, and values with the goal of creating a one-page document
      • Suggested including the Provost in the IT Strategy diagram with a focus on academics
      • Mentioned that once the document is complete, it will be shared with all ITYGC committees for feedback
      • Concern over the creation of the document was expressed
      • Suggested that once the committee should consider its role in strategy going forward
      • Suggested that without the UIC IT Strategy document, it is difficult for ACCC to align its own strategy to overall university strategy
      • Noted that the IT Governance Council had some discussion of ACCC’s focus on strategy vs. operations
    • Follow-Up to Blackboard Discussion
      • Suggested that, before making decisions on an LMS, the committee needs to determine its charge/scope/role
      • Suggested that the committee should consider the UIC IT Strategy, strategic planning, and the question of what to do with the elements as useful starting point for discussion
      • The charge on the ITGC website was shared
      • Committee members were asked what they hoped to get from their membership on the committee
      • A number of committee members shared their personal hopes for their membership
      • Suggested that the committee should be examining possibilities and making funded recommendations
      • Noted that the teaching and learning center was implemented, put on hold, and will soon be back and revamped
      • Suggested that the committee focus heavily on LMS issues
      • More committee members shared their roles and duties as they relate to the committee
      • Noted that the committee could be reactive as well as proactive and could act as vetting body for things like the UIC IT Strategy document
      • It was asked if there are other areas, besides ACCC, that should be considered by the committee
      • Suggested that there could be a means for colleges to bring issues to the committee as well
      • Discussion of what should be reported to each committee