Admin 12.17.18 Minutes

Attending:

Dale Rush, Stephanie Dable, Brian Schoudel, Nilton Garcia, Bernadette Rossmore, Mike Harner, Jim Pierce, Eric McMinoway, Dimuthu Tilakaratne, Cynthia Cobb, Alex Phistry, Montanee Wongchinsri, Tony Kerber, Jonathan Santanni, Linda Naru, Steven Van Poucke, Mike Kamowski

  • ITPC Update
    • START myResearch
      • Noted that myProposals has been well-received at UIC
      • The go-live phase rollout for UIC will begin after the holiday break
    • Employee Training
      • Noted that ethics training is finishing up
      • Mentioned that AbilityLMS is being used for BEAP training through AITS and OBFS is using it for several of their trainings
      • Meetings will occur in the next few weeks to determine next steps
      • Other planned trainings include HIPAA, targeted for January, and CSA, targeted for spring
    • My UI Financials Phase 3
      • Noted that the first release is being tested
      • Mentioned that the go-live date is scheduled for mid-January
      • Suggested that the team is working on gathering requirements for Release 2, which will include a Tableau visualization integration
      • Suggested that usability interviews are complete and analysis is in progress
    • IAM
      • Mentioned that UIS Affiliations deployed in production last month
      • Noted that initial discussions with UIUC and UIC to design interactions with central registry to create and manage affiliations and NetIDs in the UIUC directory were had
      • The updated schedule will be made available soon
      • Noted that EAS applications remain to be transitioned to SiteMinder, which should be completed by the end of the year
    • JMLS
      • Mentioned that AITS resources are participating in ongoing discovery
      • AITS resources may need to begin analysis work in 2019 to assess the work needed to bring in any historical data given from JMLS as an asset that is required to be maintained
    • iBPMS
      • Noted that ITPC for iBPMS deployment was approved and a quote was provided
      • Continuing to test with the vendor for capability with UofI’s internal systems
  • ITGC Updates
    • An overview of the activities from other ITGC committees reported at the Main Council meeting was given
  • New Business
    • Next Steps for Banner/ERP Analysis
      • A brief overview of Banner and changes occurring to the system and systems surrounding it was given
      • Discussion on Workday and their new student module
      • Some of the questions asked on the survey which previously went out were gone over
      • Survey feedback was gone over
      • The top six categories which users seem to struggle with and/or would like improvement on were named
      • Mentioned that, during discussions, there was a consensus on Banner being the best-fit system for UofI
      • Next steps were gone over
      • Minor discussion on Hiretouch
    • Brainstorm Ideas for Management-Level Reporting
      • A presentation given at a past meeting regarding a proposal for a solution for more advanced data analytics was mentioned
      • Noted that there are many reports at the university, most of which are operational, and what is missing are management-level reports with advanced, higher-level analytics
      • The committee was asked to brainstorm collectively on what types of work are being done and what types of questions are being asked by colleagues
      • Noted that the Advanced Analytics proposal was approved by the ITPC in November and the group is now collecting use-case information
      • The group was asked to share any use-cases
    • Inventory of College-Wide Business Solutions
      • The question of how the university keeps track of commitments made to new faculty members was posed
      • Noted that the most-widely used tool is Excel, but the committee was asked if other tools are being utilized
      • Creating a database for housing this data and information was suggested
      • Suggested that the long-term goal could be to develop an ERP system to adequately track commitments
      • The question of whether there could potentially be a component added to my UI Financials for commitment tracking was posed
      • Discussion on management of commitments and potential solutions
  • Old Business
    • Shared Metadata ITPC Project
      • Suggested that the project was approved and will be implemented soon
      • A brief overview of what this project consists of was given
    • Banner 9 Update
      • Minor discussion on the purpose of upgrading to Banner 9