Admin 09.24.18 Minutes

Attending:

Dale Rush, Eric McMinoway, Jaclyn Finch, Mike Kamowski, Cynthia Cobb, Alex Phistry, Stephanie Dable, Therese Molina, Nilton Garcia, Mike Harner, Annabelle Clarke, Linda Naru, Jon Santanni, Monica Tith, John Fudacz, Kathleen Engstrom, Gloria Keeley, Tony Kerber

  • ITPC Update
    • My UI Financials
      • Noted that this project is in phase two, the group is doing some performance work, and a report on the results should be available in October
    • START myResearch
      • Suggested that this project is in the middle of the Urbana pilot, and noted that Chicago’s pilot date is October 3rd
    • IAM
      • Suggested that this group is working on building a system for IT professionals
    • Employee Training
      • An email stating the ethics training go-live date was mentioned
    • My UI Financials Phase 3
      • Noted that this project is in progress, looking at potential additional requirements for release two and release one is being tested
    • JMLS
      • Noted that one of the AITS project managers is working with the Provost’s office to help with some of that work
    • IBPMS
      • Suggested that this project is a workflow tool, and the goal of this tool is to implement an integration of enterprise data and allow IT professionals within all of the universities and all departments to generate their own workflows
      • Suggested that there will be a presentation on this tool as soon as possible
  • New Business
    • Banner 9 Student Communication and Training
      • Suggested that there have been emails going out each week to all student contacts encouraging the completion of small, hour-long tasks to become more familiar with the service
      • Three goals were mentioned: getting users to actually look at Banner 9, updating documentation on the OSSS website, and getting users working with basic functionality to familiarize themselves with Banner 9
      • Noted that there are training sessions for certain, key areas, and hands-on training sessions for those who manage administrative sections in Banner 9
      • Noted that Banner 9 is differently mostly due to it having more navigation
      • Stressed that the OSSS’ main goal is to have users working with Banner 9’s basic functionality by the go-live date
    • Wait Listing Project
      • The background of this project was mentioned, noting that this project will be kicked off near the end of October and will focus on undergraduate courses at first
      • The steps in this project were described and discussed
    • I-Suite: New Advising System Project
      • Noted that UIC started looking at vendor software a year or so ago for advising
      • Suggested that I-Suite is a three-application suite with an advising component, a predictive analytics component, and an early alerts component
      • Suggested that this project will be starting at the undergraduate level
      • Noted that the premise for this project was to get information from current systems into one place for advisors to get a broader picture of their students
      • Suggested that these systems together would yield more transparency, and its kick-off will be in the beginning of October
      • Noted that the pilot will include two colleges, three support programs, and the writing and math labs
      • The timeline and trajectory were gone over, noting that the goal is to complete this project by Fall 2019
      • The process for validation by the vendor was mentioned
      • Noted that there will be changes to the production environment, but as much feedback as possible will be gathered as possible beforehand
      • Suggested that the main goal of this project is to get UIC’s retention and graduation rates up within the next few years, noting that this suite should help with degree plans
    • The Future of Banner: Survey
      • A meeting where the current and future state of Banner was discussed was mentioned
      • The link to the Future of the University Enterprise System feedback survey will be shared with the committee later this week
      • Noted that survey results are being compiled now
      • Suggested that this survey could represent what our Enterprise system could look like in the next 5-10 years