InfraSec 09.12.18 Minutes

Attending:

Frank Cervone, Chris Barton, Sandeep Dath, Sarah Ritch, Theresa Molina, Ashok Bennet, Mat Willis, Lalo Camacho, Kevin Price, Bala Ramaraju, Marcin, Ron Versetto, Vinay Surpuriya, Ateeq Rahman, Kat Kernick, Lisa Blake, Jason Maslanka, Ron Fernandez, Kirsten Pielstrom, Ed Zawacki, Elizabeth Romero Fuerte, Ilir Zenku, Mark Goedert, Matt Miller, Miguel Martin, Stephanie Dable, Ian Huggins, Brian Schoudel, Dean Dang

  • UI Systems Report and Discussion Topics
    • Next Generation ERP
      • Changes being made to Banner 9 were presented on
      • Mentioned that, with the new update, there will no longer be a Java requirement, but rather a web-based application that serves up Banner forms
      • Noted that AITS was tasked with assessing the current state of Banner to see if it is meeting the university’s needs
      • An overview of the history of Banner was given
      • Suggested that AITS looked at what the Big Ten Institutions are using as ERPs
      • Suggested that one of the reasons for migrating to cloud-based solutions is due to ERPs not supporting businesses any longer than it being the cost-effective solution
      • A brief history of ERP systems was given
      • Noted that AITS boiled down four ERP options that could potentially be solutions for the U of I system
      • Suggested that there are still many things to be considered before any decisions are made
    • Business Process Improvement
      • Suggested that the business process component of any ERP project is just as important as implementing a system itself
      • Noted that WorkDay is a single-code base
      • Suggested that AITS has been talking to governance groups, business groups, and the like to find out what business processes need improvement, which applications are being used, and if there is any new functionality that is wanted or needed
      • Discussion on the future decision-making process
      • Discussion on the survey that will be sent to this committee
  • Election – Vice Chair / Chair Elect
    • Nomination and Vote
      • A new Vice Chair / Chair Elect was nominated and the committee unanimously voted
  • UIC Reports
    • Azure Update
      • Suggested that this group is working on the audit findings for the risk assessment/strategy governance
      • Discussion on the audit findings, risk assessment, and moving forward with the cloud
      • Suggested that ACCC is being asked to come up with a tangible checklist that can be used to assess which vendors adequately address risks and which do not
      • Suggested that this checklist will help guide UIC in terms of governance and risk management to pick solutions that meet the business needs
      • Suggested that UIC reach out to other research one universities who have already adopted these systems in order to expedite the process
      • Noted that this audit was done by University Audits, and there is a compliance deadline, therefore there is a requirement to devote resources to it
      • Discussion on the audit, risks being assessed, and the process of how to satisfy the findings in the timelier manner
    • EPM (SCCM) Update
      • An update on the endpoint management service was presented
      • Suggested that the group is in the deployment phase, and the objective with this project is for the endpoints to be complete by the end of September
      • Noted that the technical tasks being focused on are updating and fixing the PXE issues in the FM environment and the distribution point issues in the graduate college
      • An effort to remove Big Fix documentation was mentioned
      • Discussion on Big Fix, the endpoint management timeline, and incident resolution
    • iLeCT Update
      • Mentioned that this group has been meeting frequently over the past few months
      • Suggested that the group is aiming to hold some events during the fall
      • Suggested that the group is focused on trying to bring people together to share information and continue connecting with the IT community to look for active involvement
    • Remote Desktop Gateway
      • Noted that this topic came in from multiple avenues in regard to an email that was sent to REACH
      • An overview of this service was given, noting that it was thought that this service would be superseded by the new VPN
      • Discussion on whether to move forward with this service or with AnyConnect, other solutions, and the issues of using RDP
  • UIC Discussion Topic
    • IT Community, Shared Services, Professional Development
      • Noted that there are a few proposals coming up for consideration
      • Noted that there are a few drafts which were posted to the InfraSec Box folder, and the committee was encouraged to look them over for discussion at the next meeting
    • Splunk Update
      • It was mentioned that Splunk as a service page has started, noting that two units are now in testing
      • Suggested that a service page will be up soon
  • Subcommittee Reports
    • Inactive Subcommittees
      • It was mentioned that subcommittee chairs will be contacted to determine if their subcommittees are still relevant and active, or if they can be disbanded
  • New Business
    • Box Concern
      • Suggested that an increasing number of users have been accessing university Box from accounts that do not belong to the university system
      • Discussion on how this has been an issue in the past and how to address it