Admin 06.26.18 Minutes

Attending:

Dale Rush, Todd Van Neck, Mike Kamowski, Brian Schoudel, Stephanie Dable, Tony Kerber, Linda Naru, Eric McMinoway, Joe Patzin, AJ Lavender, Gloria Keeley, Kathleen Engstrom, Jackie Finch, Dimuthu Tilakaratne, Therese Molina, Heather O’Leary

  • ITPC Update
    • Project Updates
      • Project timelines were gone over
      • Noted that START myResearch have added pilots and golive dates
      • Discussion of changes to My UI Financials, expectations, and user statistics
      • Discussion on testing and pilots for myProposals
  • ERP / Business Process Next Steps
    • ERP Review
      • Planning for change for Banner 2009 was presented on
    • BPI
      • The committee was asked for input on which business processes and software need improvement and how to increase functionality
      • Noted that a survey will be sent out to everyone who sees the presentation and asked that it be forwarded to anyone who would be interested
      • Discussion of some process and software that could be improved
      • Suggested that AITS will look at survey results and determine the next steps to move forward
      • Discussion on how to get feedback from all involved parties
    • Discussion
      • Discussion on TEM, bulling from publications, FMWeb, salary planner, procurement, hiring, foundation accounting system, etc.
      • Suggested sending the survey to BAT conference attendees
      • Further discussion of systems that could be improved
      • Mentioned that part of the problem is lack of documentation for existing processes
      • Suggested evaluating the level of difficulty with different processes/systems
      • Suggested using the Survey Research Lab or another resource to help with survey design
  • Logistics on Fall 2018 and Beyond
    • Scheduling
      • The Doodle Poll for rescheduling in Fall 2018 will be resent
      • The new chair will take over as of the August meeting
      • Noted that a new LAS representative will be joining the committee
      • Discussion of reviewing current membership
  • AITS Design Principles
    • Discussion
      • Noted that this committee had made recommendations about creating designing principles for all business systems
      • ITPC created a project template to address this request
      • Suggested that the committee had discussed this at the last meeting and reviewed the template as well as other documents
      • Links to relevant documents will be shared for everyone