Education 05.01.18 Minutes

Attending:

Michael Scott, Martina Bode, Anthony Marino, Tim Sullivan, Heather O’Leary, Elizabeth Romero, Judith De Jong, Mike Kamowski, Michael Siciliano, Heather O’Leary, John Fyfe, Kim Richards, Alana Steffen, Nate Phillips, Marieke Schoen, Kee Chan, Cathy Bimmerle, Susan Altfeld

  • Subcommittee Status and Reports
    • LMS Governance Board
      • Noted that the board had approved the move to SaaS, but Blackboard was not able to meet time constraints, so the production move has been delayed
      • Testing for Blackboard Ultra will be available in about a month and the board will continue to communicate upcoming changes to the LMS
      • Discussion of improving communications around the LMS
      • Some statistics about help tickets related to LMS were shared, noting that the number of tickets has been cut in half since FY14
      • Suggested that the board has helped to improve the LMS and decrease the number of issues that users have run into
      • Concern about in-line grading was expressed
      • Discussion of need to be able to download graded assignments for accreditation purposes
    • Printing and Sustainability
      • Noted that the subcommittee was unable to meet
      • Sustainability provided funding and a graduate student to work on tracking printing behavior
      • Suggested that the timeline will be shifted
      • Noted that current numbers show that student printing has decreased
    • Technology Request Form
      • Noted that there was discussion on this subcommittee at the last IT Governance Council meeting
      • Suggested that there was much approval and support for this committee
      • It was asked whether funding would be attached to accepted proposals
      • Noted that some new members have joined the subcommittee
  • Video Coaching Software
    • Background
      • Noted that a need for video coaching software was mentioned and the committee was asked how to propose new technologies
      • Suggested that the technology request form will be related to this as well as defining the role of IT governance
      • Suggested that this committee may currently have a role in discussing software
    • Discussion
      • Suggested that, in the College of Education, there are certifications that require performance-based assessments and the college would like to support students in creating and reflecting on video
      • Noted that Edthena is a software currently being used for this process, with many technical issues
      • Suggested that this is a need for many other colleges as well and that the College of Education would like to collaborate with others in purchasing the software
      • Committee members voiced positive opinions of the need of the software
      • Further discussion of the need for video software
      • Discussion of the best way to implement a new shared service
      • Suggested that the software can also be used for teaching and learning
      • Noted that ACCC as well as the library are currently evaluating video options
      • Discussion of video requirements for teaching and learning
    • Next Steps
      • Suggested that a subcommittee could be created to look into video options
      • Mentioned that the first step should be gathering requirements for video software, then looking for solutions
      • Suggested that CoEd will be piloting Edthena in the fall
      • Continued discussion of what video software could be used for
      • Motion to create a subcommittee to consider video software options with a charge to gather requirements, consider solutions, and report back to the committee in September, no opposition voiced, motion passed
  • Committee Governance Role
    • Background/Overview
      • Suggested that a chair elect should be selected for AY19 who would take over in AY20
      • Suggested that there is an ongoing question of the role/mission of IT governance at UIC
      • A brief overview of the history of the ITGC and some of the initiatives that the Education Committee has put forward was given
      • Noted that there are existing proposal templates that can be sued to create proposals to send to the provost
      • Suggested that the committee’s role might be to make recommendations on specific tools/services
      • It was asked whether new tools/services are being considered at the enterprise level and there should be a point where the Education Committee is consulted
      • Suggested that one possibility is for the committee to determine what they think they committee’s charge should be and then propose that to leadership
    • Discussion
      • Discussion on what the purpose of IT governance should be
      • Concern was expressed about software purchased at the department level not meeting campus requirements as well as duplication
      • Suggested that UIC Purchasing could inform the committee if a purchase related to Education comes up
      • The committee reviewed and discussed the current charge and it was suggested that the current objectives do not match the work being done
      • A system to assess technologies and a role for the committee to act as an advisor was advocated for
    • Review/Change Charge
      • Motion to review and change the charge, no opposition voiced, motion passed
  • Fall 2018 Meeting Schedule
    • Fall 2018 Meeting Time
      • The committee agreed to change the3 Fall 2018 meeting time to 12:00-1:30 on the first Wednesday of each month, beginning in September