Admin 12.19.17 Minutes

Attending:

Tony Kerber; Heather O’Leary; Jackie Finch; Kathleen Engstrom; Todd Van Neck; Dale Rush; Joe Patzin; Mint Simagrai

  • Employee Training Infrastructure
    • Discussion
      • Suggested that the committee brainstorm ideas about the employee training infrastructure
      • Suggested beginning with the RFP but considering what might be missing
      • Lab trainings, such as laser and chemical safety, were suggested
      • Noted that the training infrastructure will be an LMS, not a system that does the actual training
      • Discussion of whether Blackboard could be used
      • Suggested that the training system will likely be separate from Blackboard
      • Suggested that the goal is to be able to put modules into the system for each training and allow employees to track what they have completed
      • Mentioned that trainings in Blackboard are possible, but the instance must be tracked separately
      • Discussion of reasons why Blackboard would not work well for this training system
      • Additional ESHO trainings will be added to the spreadsheet
      • Discussion of how to differentiate research/lab compliance trainings from other types of compliance
      • Suggested that if clinical training is done within the LMS, the system may have to be HIPAA compliant and have a BAA
      • Further discussion of how current trainings are tracked by EHSO, HR, etc.
      • Looking to address gaps in information needed to determine who needs to do specific trainings
      • It was asked whether employee reviews could be included in order to track professional development goals
      • Suggested that this might be possible through the individualized development program
      • Suggested that supervisors would have to be added to ensure completion
      • The committee was asked to create case studies of specific situations that might occur so that the vendor can determine how best to handle
      • Noted that supervisors could go into the system to confirm trainings
      • CEUs were asked about
      • Suggested pulling information into the system from external sources
      • Further discussion of how various trainings are being tracked and how medical residents are handled
      • Requested that the system allow employees to self-track completion in addition to supervisors being able to view trainings
      • Discussion of how to track off-campus training such as conference attendance
      • Suggested that if employees upload their own training there should be a process of supervisor approval
      • Suggested that the new system will initially focus on compliance before branching out to other training needs
      • Noted that each university in the system will have its own portal, style, and ability to customize trainings
      • Discussion of Cleary training, currently available on Blackboard
      • It was questioned what would be helpful to managers when it comes to training
      • Suggested having a list full of available trainings rather than occasional emails with upcoming trainings
      • Discussion of employees’ reviews and how this system might help