InfraSec 10.11.17 Minutes

Attending:

Frank Cervone, Marcin Hiolski, Shannon Redden, Daniel Paz-Horta, Ateeq Rahman, Allen Randall, Mike Kirda, Phil Reiter, Matt Miller, Miguel Martin, Julio Chavarria, Lisa Blake, Scott Rozman, Dan Pollack, Elizabeth Romero, Mike Toussaint, Vinay Surpuriya, Lalo Camacho, Therese Molina, Bala Ramaraju, Mark Goedert, Andre Pavkovic, Doug McCarthy, Kevin Price, Chris Barton, Kirsten Pielstrom, Esteban Perez, Janet Shaw, Heather O’Leary

  • Service Issues and Updates
    • 2FA for HRFE/PARIS
      • A presentation on 2FA updates was given
      • Noted that there was an internal audit finding related to Banner
      • Customer impact of implementing 2FA and security needs, policy related to using phones vs. tokens, and risk and contingency were gone over
      • Suggested that there is not yet a deadline for expiring temporary waivers
      • Suggested that a team may start to look at these metrics
    • Exchange Migration
      • A presentation on the current status of the migration was shared
      • Communications will start going out to those who have not migrated
      • Discussion of how to migrate mail for those who have not migrated by timeline
      • Suggested that there is a privacy and security issue with having department IT migrating mail on behalf of a faculty or staff member
      • Suggested that accessing names of those who need to migrate is available in PB
      • Reasons why emails are initially rejected before being scanned were listed
    • Unified Communications
      • Suggested that the committee members had been added to the WebEx pilot
      • ISE has been rolled out and VPN is currently being worked on
      • Spark is also coming soon and will also be piloted
      • Cisco Unity is coming in order to get voicemail off of Asterisk and is currently waiting on funding for licenses
      • Noted that ITGC meetings will switch to WebEx in January
      • Discussion of extra tools on WebEx
      • Discussion of ISE and possible uses
      • Suggested holding a separate meeting to further discuss Unified Communications once these services are made available
    • Cloud Services
      • Noted that the contracts are still under discussion
      • Mentioned that Pharmacy had met with Microsoft to discuss Azure
      • Capabilities, monitoring, training, and pilot opportunities were gone over
      • Noted that ACCC is working on the process to get units access to Azure
      • Noted that contracts with AWS and Google are in the works and will be made available eventually
      • Suggested that communication be sent about how to start with Azure
    • IAM
      • A presentation on IAM was given, noting that it has been a year since OIDPW went live
      • Upcoming changes and NetID and password statistics were gone over
      • Next steps, including a midpoint upgrade which will cause a short outage, were outlined
  • Shared Services
    • End-Point Management
      • Suggested that the working group has been working on updates and looking at different vendors and options
  • Strategic Issues
    • End-Point Management Strategy
      • Suggested that, in order to comply with HIPAA regulations, end-point management strategy is necessary
      • A presentation outlining the current situation, issues with different OS models, and possible solutions was given
      • Suggested that there is a need to get numbers from each unit to be able to assess needs
      • Suggested to consider the cost of labor in managing whatever solution is selected
      • Discussion of various concerns about the EPM and how to best implement a solution as well as FTE needs
      • Proposed that, when a recommendation comes from the working group, that all members participate in order to find a solution as soon as possible
    • Rethinking IT Governance
      • Suggested that over the next year, the structure of IT governance at UIC will be re-thought
      • Volunteers who would be interested in participating in a working group were asked for
  • Subcommittees
    • Web Tech Governance
      • Noted that the subcommittee is working to get all UIC websites onto the HTTPS protocol to avoid getting a not-secure warning from Chrome and increase trust in UIC websites
      • The subcommittee is asking for analytics from units across campus to determine who needs to switch over
      • Guidelines will be posted on the web tech governance website
    • Risk Management/Risk Assessment
      • Noted that the survey that will be going out is being worked on
    • Digital Accessibility
      • Noted that some new members have joined this subcommittee
      • Working to redesign the access website into the new UIC Red platform and better organize accessibility
      • Planning to use an enterprise web accessibility evaluation tool
    • Security Program
      • The new subcommittee chair was introduced
      • Suggested that the subcommittee updated their bylaws
      • Noted that the fifth rollout document has been completed and they are working on the sixth rollout
      • Suggested that the SANs was rebooted back in February and new training policies have been applied to the units
      • Suggested that SANs training should be part of the onboarding process
  • Other Issues
    • Campus Resources for WordPress Red
      • Suggested there were some issues not being addressed by the Web Services Committee
      • Suggested bringing this as an agenda item to the next meeting
      • Questions form the committee will be gathered to be addressed at the next meeting
      • A road map for migration was requested

Research 10.05.17 Minutes

Attending:

Teresa Johnston, Jacquie Berger, Sandy De Groote, Himanshu Sharma, Henrik Aratyn, Colleen Kehoe, Andy Johnson, Min Yang, Heather O’Leary, Elizabeth Romero, Annette Valenta, Elizabeth Tarlov, Ed Zawacki, Karen Dunn Lopez

  • Faculty Activity Profiling Tool
    • RFP and IDs
      • Noted that the RFP was submitted in September and is now in the procurement process
      • Noted that whichever vendors make it through the RFP process will come and do demos
      • The ITGC will be involved in selecting the final product
      • The RFP and general requirements were gone over
      • Noted that UIC could host an activity tool, but it is preferable to have a vendor-hosted solution
      • Noted that the RFP asks for pricing on the tool and on importing existing data into the new system
      • Discussion of assigning ORCID IDs
      • Noted that work will be done with ACCC to set this up
      • Availability of ORCID training was questioned
      • Suggested that workshops will be held in the near future
      • Discussion of ORCHID and how IDs should be handled at UIC
      • Discussion of researcher IDs and indexes and how to make sure all publications for a researcher are included
  • IT Strategic Priorities
    • Research and Education Priorities
      • The committee reviewed the document of Research and Education strategic priorities and made additional comments
      • Work will be done to come up with short, strategic points
      • These will be shared with the Education and Research committees for further comment once completed before being shared will all four committees
  • Subcommittees
    • Research Computing Infrastructure
      • Noted that SABER will allow research to run computations, analytics, etc.
      • Working with the WebStore to procure software licenses for big data computation
      • Announcement will go out to the campus later this month
      • Suggested holding a workshop at UIC on research computation where researchers can discuss their work and inspire others to explore
      • Suggested that the committee can help with planning and advertising
      • Suggested including a student aspect in the event
      • Discussion of timing of event
      • Noted that, after a meeting with Argonne’s research facility, there was a consensus that different institutions should work together to collaborate and share knowledge
      • Discussion of moving data from one HPC system to another and benefits to researchers
      • Noted that a new MRI grant is now available and a proposal is being worked on

Education 10.03.17 Minutes

Attending:

Michael Scott, Heather O’Leary, Judith De Jong, Ernie Duran, Cathy Bimmerle, Martina Bode, Alana Steffen, Michael Siciliano, Claire Ardizzone, Marieke Schoen, Annie Armstrong, Nate Phillips, Elizabeth Romero, Jon Art, Julie Fisher

  • Subcommittees
    • LMS Governance Boards
      • The LTS Support KPIs were shared
      • Suggested that the LTS will be using these statistics to improve support at the start of future semesters
      • Resolution rates for different problem levels were gone over
      • Suggested that the board searched other tools being used by faculty in addition to Blackboard
      • Suggested that Blackboard is making many changes that may address current issues
      • UIC’s Blackboard Learn Roadmap was shared
      • Mentioned that Ultra will soon be available in the cloud
      • Noted that UIC has choice in staying in the original version in the cloud or moving to Ultra
      • Suggested that Blackboard will continue to maintain both versions, but will have to choose a path to take over the next year
      • Suggested that a presentation on what the SaaS upgrade will look like can take place in the future
    • Instructional Technology
      • Working to determine next steps
  • TLC Assessment
    • Improving TLC
      • Noted that the TLC had been put on hold over the summer and that now there is a committee assessing what they have done and how they can improve
      • The committee has sent surveys to teaching scholars and unit heads to get feedback
      • Discussion of evidence that the center has had an impact, performance measures for judging the success of the TLC, and how they may have impacted student success
  • IT Governance Assessment
    • Analysis and Recommendations
      • The ITGC Analysis and Recommendations Executive Summary was presented
      • The committee went over the findings point by point
  • New Business
    • Wait Listing
      • Suggested that faculty has been asking about the ability to waitlist student for classes in Banner
      • Asked that this be brought to the Administration Committee
    • TechTeach
      • Mentioned that the TechTeach Conference has been put on hold
      • Suggested that the conference could be opened up if it were not focused solely on technology, but teaching in general
      • Discussion on how this might be considered in the TLC assessment
  • UIC IT Strategy
    • Priorities
      • Noted that a UIC IT Strategy draft has been created
      • Noted that the Research Committee has been working on a strategic priority for teaching and research
      • Committee members will meet with Research Committee to further discuss
      • Work will begin on the ITGC assessment recommendations once strategy is set

Admin 09.26.17 Minutes

Attending:

Todd Van Neck, Tony Kerber, Adam LeGrande, Gloria Keely, Joe Patzin, Mint Simagrai, Dimuthu Tilakaratne, Aaron Rosenthal, Cynthia Cobb, Jackie Finch, Monica Tith, Heather O’Leary, Eric McMinoway, Dale Rush, John Fudacz

  • Intelligent Business Process Management Suite RFP
    • Presentation
      • A presentation was given on iBPMS
      • An RFP will be proposed for this system
      • Decisions around this system as well as iBPMS were gone over
      • Noted that a key point in the RFP is having a self-service application that the units can use
      • The committee was asked for feedback and for continued input on the RFP process
      • It was questioned how the iBPMS would interface with other systems
      • Further discussion on how this tool could absorb system level processes
    • Discussion
      • Noted that there will be working group meetings going into the RFP
      • Discussion on who will be invited to provide input
      • Discussion of the way new systems are selected and how to better choose integrated systems
      • Suggested that there are multiple, large-scale initiatives happening at once and that should be kept in mind when selecting a system
      • Further discussion of possible use cases
      • The committee will be informed when the focus group is held
  • ITPC Update
    • UIC Admin Project Summary
      • A number of ITPC projects were gone over
      • Noted that the software selected for the Capital Project Management System project did not meet requirements
      • Suggested that there is conversation on how to move forward
      • My UI Financials is on release 2.3 and the advisory group will be doing testing
      • Noted that this project will wrap up in March
      • A vendor has been selected for the Employee Training Infrastructure project
    • Banner 9
      • Banner 9 is in analysis with a goal of launching next fall
  • Old Business
    • AITS Realignment Proposal
      • Suggested that the momentum behind the original proposal has died off
      • Some pieces of AITS are being merged with Urbana TS and UIC ACCC
      • Discussion of how the plan will go forward
    • ARS System
      • Noted that the ARS system rolled out and had a few issues
      • The advisory group will gather to reevaluate
    • ACCC Rate and Funding
      • The Rate and Funding committee will be reconvening to review the FY18 rate
      • Concern was voiced about deferred maintenance and capital planning
  • New Business
    • Business Process Improvement
      • Mentioned that there has been some discussion on how to improve BPI
      • Suggested value in having this committee review BPI requests and in creating BPI teams
      • Suggested that SPH is working on HR processes and working with other units on the same processes would be helpful
      • Suggested creating a list of business processes that are common to many units in the university and to share BPI efforts
      • Discussion on how to manage and prioritize such a list
      • Suggested that the committee consider BPI alongside business systems
    • ITGC and Data Governance
      • Noted that some changes have come up with accessing certain datasets
      • Noted that the provost had charged ITGC with doing some data governance
      • Suggested that there had been a proposal to create a fifth ITGC committee on data governance, but has been put on hold
      • Noted that once the ITGC assessment process is complete, data governance will go forward
      • Further discussion of data access
      • Suggested that frameworks could be created to share data
      • Suggested that representatives from each ITGC committee should communicate with each other about what is discussed in meetings

InfraSec 09.13.17 Minutes

Attending:

Frank Cervone, Charles Nutall, Bill Lim, Sam Hyman, Bill Sullivan, Paul Neumann, Shahid Virani, Dean Dang, Bala Ramaraju, Jelene Crehan, Mike Kirda, Ed Zawacki, Eddie Campbell, Allen Randall, Elizabeth Romero, Marcin Hiolski, Matt Miller, Mark Goedert, Ernesto Reyna, Lisa Blake, Jason Maslanka, Phil Reiter, Sara Ritch, Miguel Martin, Will Marcyniuk, Ian Huggins, Chris Barton, {Audits}, Doug McCarthy, Kirsten Pielstrom, Mike Toussaint, Trish and Justin from Peoria, Vinay Surpuriya, Teresa Molina, Deric Criss, Ron Fernandez, Heather O’Leary

  • Converged Communication and Networking
    • Cisco ISE
      • There was a presentation on Identity Service Engine – what it is used for, previous challenges, and solutions
      • Examples of devices and what the device portal looks like were given
    • VPN
      • Commercial VPN to replace old standard VPN
      • No rollout date yet, but in progress
    • Cisco WebEx/Spark Pilot
      • The WebEx contract has been signed, but not yet connected to Single Sign-on
      • A pilot will be started once this is completed
      • Initial rollout will be conference services only
      • A demo of Spark, a collaboration tool which also integrates Box, was given
      • Spark will be released to all UIC, including students
      • Spark rooms were described and how they work
      • Noted that Spark will also be on Single Sign-On and will have a pilot
      • Noted that the data for WebEx and Spark is stored in the cloud
      • WebEx can be HIPAA compliant, Spark is not
      • Discussion on how this may or may not integrate Blackboard tools
      • Suggested that ACCC will do testing to determine the best solutions
      • Noted that ACCC will not dictate how to use these tools, but will provide support
      • Discussion on how to make sure faculty are involved and informed
      • Whether or not Spark is FERPA compliant will be looked into
    • Cisco Unity Migration
      • Mentioned that the Astrix voicemail system has been stretched beyond capacity
      • Astrix will be replaced with Cisco Unity to improve support and user experience
      • Changes in the user experience – voice prompts, reporting, etc. were discussed
      • Noted that eventually there will be visual voicemail
      • Noed that this change will make support much easier
      • Suggested that this is related to the Unified Communications project and will tie into Jabber and WebEx
      • Suggested that current issues include licensing and phone number ownership
  • Cloud Services via SHI
    • Azure
      • A presentation on Microsoft Azure was given
      • There is a BAA to make it HIPAA, FERPA, etc. compliant
      • Noted that there is not yet a project proposal for this service
      • What cloud computing is, Azure Compute, Storage, and Networking were gone over
      • Noted that Microsoft and Lynda have trainings available
      • Suggested keeping all data within the US
      • Also suggested that local cloud storage would not interact with cloud storage
      • Discussion on different storage options
      • Discussion of permissions and ACLs
    • Amazon and Google
      • Google and Amazon will be included in the IPHEC contract
  • Service Experience Team in ACCC
    • New Team
      • Noted that the LTS and US teams in ACCC have been combined into a single team to work on service experience
      • Telecom has moved to networks, all other ACCC support functions are under the new team
      • New team includes a communication and engagement team, a learning management group, and admin/operations
      • Suggested that the new team is working to standardize all support in ACCC
    • Ink Printing Pilot
      • Student feedback has been very positive
      • Some statistics were shared with the committee
      • After ten print jobs, students receive a survey about their experience and this data will be used to determine whether to expand Ink to the whole campus
      • A remote campus pilot was asked about
      • The RFP process was asked about
      • Suggested that the survey data will be used during the RFP and the process will begin as soon as possible
    • 2FA for Banner Forms Support
      • Coming in September for faculty and staff
      • Suggested that authentication will only be required once a day
      • ACCC support is prepared
      • Suggested that documentation is available in Answers on the ACCC website
      • Some slides on 2FA with project updates were presented
      • Noted that tokens will be available in the WebStore
      • The contingency plan was gone over
      • An updated list of people at risk on the go live date was requested
      • Further discussion of tokens
    • uic
      • uic Service Discover was presented on
      • Noted that this is a campus resource, not limited to ACCC services
      • Noted that the site is currently live
      • A demo of the site was given
      • Suggested that all services could go into the platform if they were appropriately tagged
      • Suggested that other roles could be added to address needs of different groups
      • Noted that some services go into the ACCC service catalog, some launch the service, and some go into other sites such as AITS
      • Suggested that ONE.UIC will replace the ACCC service catalog
  • Symantec Endpoint License
    • Noted that it will be available and is in the process of being renewed
  • Strategic Issues
    • Understanding IT Spend
      • Suggested that there is a need to know how money is being spent on IT at department, university, and system levels
      • Noted that there is an IT expense data cube which shows money tagged as IT spends
      • If access to the cube is granted for a subcommittee, all the data becomes public
      • Suggested that this may be helpful in looking at duplication and considering shared services
  • Shared Services
    • Endpoint Management Working Group
      • First meeting was held by the subcommittee and they are evaluating end-point management options using Gartner research and creating a list of which services meet requirements
      • A list will be sent to the committee
  • Other Issues
    • AY18 Meeting Schedule
      • Meetings will continue to be held at the same time
      • Work is being done on IT strategy and the revamping of ITGC
    • Rate and Funding
      • Numbers have been shared but no decisions have been made yet
      • A committee will review what is being proposed
      • Once approval is received, there will be a presentation to InfraSec on the rate and funding
      • How the services included in the rate are decided was questioned
      • Suggested that the services were decided with input from the campus, but the decision is financial and based on what the campus can afford to support
      • Noted that ACCC is looking for a tool to automate the rate and funding process for future fiscal years
      • How InfraSec can be involved in the process was questioned
      • Suggested that as the IT strategic plan is created and the ITGC is being revamped, this should be part of the discussion
      • Discussion on need to drive funding process to focus on need rather than cost
  • Subcommittees
    • IS-0002 Digital Accessibility
      • Continuing to work on accessibility testing tool and making sure Red sites are accessible

Research 09.07.17 Minutes

Attending:

Henrik Aratyn, Ed Zawacki, Colleen Kehoe, Himanshu Sharma, Andy Johnson, Annette Valenta, Elizabeth Tarlov, Kelly Block, Sara Hall, Teresa Johnston, Andy Boyd, Jacquie Berger, Min Yang, Heather O’Leary

  • Subcommittee Review
    • Research Computing Infrastructure
      • The Secure HPCC proposal was submitted to the VCHA
      • The proposal will be presented to the Health Sciences Deans Council to determine next steps
      • The “Three I” initiative was mentioned
      • Discussion of importance of and support for the proposal
      • Discussion of possible locations for SHPCC
      • Noted that there is a goal of making the cluster self-sustaining
      • The ACER Executive Board received an NSF grant to fund SABER
      • Discussion of pricing and access
      • Suggested that users will be charged by the node hour
      • Noted that ACER received a second grant for the High Performance Research Network
      • Mentioned that most of the installation has been completed
      • Project set to be completed by the end of November
      • Discussion of other departments that might be interested in connecting to the network
      • Suggested that this will soon become a listed service under ACCC and communication will be sent out
  • Payments to Human Subjects
    • Policy
      • Noted that there was a discussion of changing the policy for payments to human subjects last year
      • The policy was revised after a period of review and comments and has since been re-opened for further comments
      • Discussion of how to handle payments to non-resident aliens and whether resident status is required to be collected
  • UIC IT Strategy
    • IT Strategic Priorities
      • The draft of the UIC IT Strategy was shared
      • Explained that the document was the result of discussion at the MOR IT Leadership Conference
      • Mentioned that the CIO requested that an IT priority be added for teaching and research and the committee was asked for their input
      • Suggested to involve the whole committee in this process
      • A Box folder will be created for this project
  • Committee Governance and Representation
    • Committee Governance
      • Suggested that committee governance will come once the IT Strategy process is complete
    • Representation
      • Suggested that there are still a number of unfilled representative rolls on the Research committee
      • The committee was asked to suggest people who may be interested in attending
      • Discussion of the benefits of researchers joining the committee and how to recruit
  • New Business
    • PHI in Box.com
      • An update on when Box folders will be available for PHI was urgently requested
      • Suggested that Urbana is working on the process for requesting PHI in Box folders and they will be made available once complete

Education 09.05.17 Minutes

Attending:

Michael Scott, Tim Sullivan, Michael Siciliano, Mike Kamowski, Kelly Block, Anthony Marino, Elizabeth Romero, Jon Art, Marieke Schoen, Nathan Phillips, Martina Bode, Anne Armstrong, John Fyfe, Valerie Prater, Janette Maldonado, Alana Steffen, Clare Ardizzone, Heather O’Leary

  • Subcommittees
    • LMS Governance Board
      • Had a successful upgrade over the summer
      • The LMS August report was presented
      • Noted that the LTS group within ACCC has merged with parts of User Services to create a new “Service Experience” group in charge of community engagement and support services
      • The evaluation of LMS on campus was mentioned
      • The LMS governance board had been formed to determine the best LMS solution for UIC
      • Service and support has improved with Blackboard
      • Noted that the LMS board had two major concerns: student accessibility on a mobile app and working with the Innovation Center to evaluate Blackboard, which was not possible
      • Mentioned the need to consider the cost of the LMS
      • The Innovation Center will be asked what other resources may be available
      • Noted that the main concern is whether to remain with Blackboard or change to another LMS
      • Discussion on what the LMS board has done so far to evaluate Blackboard
      • Suggested that is UIC decided to switch multiple platforms, support would have to be determined
      • A document on current use had been shared with the committee as a part of determining evaluation criteria
      • Suggested looking at other institutions’ switch from Blackboard to Canvas to see how the transition went for them
    • Personal Computing Devices
      • Student Engagement Systems did an evaluation of products, proposed a pilot of Poll Everywhere
      • Echo360 upgraded their platform to include student engagement
      • A proposal was put together to activate mobile devices for use in the classroom
      • The proposal was approved by the Council and was sent to the provost, funding has not been provided
    • Instructional Technology
      • Noted that the head of this subcommittee is no longer at UIC
      • There will be a meeting to discuss the idea of a technology request form
  • Goals for the Year
    • Current Projects
      • Noted that it is still unclear what the role of the ITGC is, but there are projects that the committee can accomplish
  • TLC Assessment Update
    • Future of the TLC
      • Noted that a group was charged with assessing the role of the TLC and will report back to the committee on the process
      • Suggested that the TLC should more strongly support the student success initiative
      • There are three groups: one charged with looking at the website, another charged with meeting with Student Affairs, and one charged with a survey going out to those who had participated in the teaching scholars’ programs
      • Noted that there had originally been CETL which gave out grants
      • Noted that the Education Committee created the proposal that brought about the TLC
      • Suggested that the goal of the assessment is to create a brief report that will help determine the future of the TLC
  • UIC IT Strategy
    • Leadership within UIC and ITGC
      • An IT Strategy document was shared with the committee
      • Noted that an assessment of ITGC was conducted last year and recommendations were made on how to improve it
      • Noted that IT professionals at UIC participated in the MOR IT Leadership Conference
      • Noted that another workshop was held later in the summer to determine how IT can support the four strategic priorities of UIC
      • Mentioned that the IT Strategy document was shared with the CIO who requested a strategic IT priority for faculty and research be added
      • The committee was asked for help in creating this
      • Suggested that members from the Education and Research committees work together to work on this priority
      • The document will be sent to the committees for further review and, once approved, will go to the Council for final approval
  • Old Business
    • ITGC Assessment
      • The ITGC Assessment executive report done at the end of last year was shared
      • Suggested that once the IT Strategic document was finalized, it will provide guidance for the purpose and mandate of the ITGC
    • ITGC Coordinator
      • Noted that there had been a search for a new ITGC Coordinator, but ACCC decided to reorganize and shift job responsibilities around instead
    • Meeting Time and Catering
      • Committee agreed to continue meeting at the current time

InfraSec 08.09.17 Minutes

Attending:

Mark Goedert, Lisa Blake, Dan Paz Horta, Sandeep Dath, Phil Reiter, Bala Ramaraju, Mike Kirda, Ashok Bennett, Matt Miller, Therese Molina, Jason Maslanka, Deric Criss, Sarah Ritch, Ed Zawacki, Mike Toussaint, Ernesto Reyna, Kevin Price, Edward Campbell, Ateeq Rahman, Ron Fernandez, Marcin Hiolski, Frank Cervone, Juilo Chavarria, Dean Dang, Chris Barton, Gene Fruit, Dan Pollack, Ian Huggins, Vinay Surpuriya

  • Chair’s Remarks
    • Formal Thank You and Moving Forward
      • The new chair thanked the committee for electing him
      • Mentioned how the committee has made significant progress and moved forward over the years
      • Suggested using a content agenda for organization
    • Pilot of Cloud Printing Project
      • There was a presentation on the new pilot printing program called Ink
      • Mentioned that this program will be presented to the campus in the fall
      • Discussion on the program, potential issues, and accreditation
  • Subcommittee Reports
    • Digital Accessibility
      • Noted that this group is gearing up for the fall
      • Mentioned the possibility of doing more with FAE if possible
    • Digital Signage
      • Noted that this group is working on a proposal and will present to the committee soon
    • Risk Management/Risk Assessment
      • Noted that responses from those assigned to roles are incoming and more information will be presented at a later date
    • Security Program
      • Noted that there is still work being done on the annual report as well as the Q5 and Q6 rollouts
      • Discussion on the timeline and intricacies of rollouts
      • Discussion of resources and other concerns and issues
    • Regional Sites
      • Group is set to meet later this month
    • Web Tech Governance
      • Noted that this group has decided to end the pursuit of a unified search engine across campus due to Red
      • Mentioned that they are looking into adopting Red as a full step solution
      • Mentioned that there was a discussion on the cloud service as well as the the possibility of adopting AWS for development
  • Issues in Progress
    • Cloud Services at UIC
      • Mentioned that ACCC had an internal gathering to discuss cloud services
      • Suggested the task of narrowing the scope of an old proposal that did not survive the feasibility phase
      • Mentioned that a group within ACCC is currently in the process of reviewing all of the cloud service contracts
    • Clarification of Email Forwarding
      • Mentioned where faculty and staff are routing their email accounts is being monitored
      • Noted that 55% are routing to Exchange while 45% are routing to UIC Gmail
      • Suggested that there is currently an option to migrate between Exchange and Gmail, but there is being work done to make the migration to Exchange permanent
      • Discussion on Exchange versus Gmail
    • Shared Services
      • The people on the requirement group were thanked for getting the document mostly completed
      • The next meeting will be scheduled soon
    • Update on AITS Status, Urbana Governance, and Power Plant
      • Mentioned that ther4e is a developing shared servie around endpoint management down state that will be deploying soon
      • A meeting to discuss this service possibly coming to UIC will be facilitated
      • An update on AITS was given
      • Discussion on AITS as a whole
    • Status of New VPN
      • Mentioned that Networks has everything in place and are waiting on CDW to get resources on site
      • There are hopes that it will be ready to go by the end of the month
      • Noted that there will most likely be a short pilot within sixty days
      • Discussion on the new client Any Connect
    • IT Areas of Responsibility
      • The group gathered to document the IT areas of responsibility was mentioned and their goals were explained
    • iLeCT Update
      • Stated that this group is looking to establish a long-term, professional badging program
    • College/Unit Websites
      • Noted that there has been confusion on this subject
      • Discussion on the expectations of college/unit websites
  • New Issues
    • Meeting Schedule in AY 2018
      • Discussion on possibly changing the current meeting time
    • Nominations for Vice Chair
      • Mentioned that nominations for the AY18 Vice Chair are needed
    • ISE
      • Noted that ISE is an ongoing project that has kicked off
      • Explained that they are working with CDW to build profiles for the students
      • What this group does was explained
    • Announcements and Updates
      • Password Update
        • Short discussion on password change and what is required
      • Networks Update
        • Noted that WebEx and Spark are coming
        • Mentioned that Unity will be replacing Asterisk

InfraSec 07.12.17 Minutes

Attending:

Jason Maslanka, Sandeep Dath, Chris Barton, Ed Zawacki, Ian Huggins, Sarah Ritch, Mike Kirda, Bala Ramaraju, Kirsten Pielstrom, Mark Goedert, Allen Randall, Andre Pavkovic, Doug McCarthy, Frank Cervone, Matt Miller, Elizabeth Romero, Ateeq Rahman, Daniel Paz-Horta, Vinay Surpuriya, Lisa Blake, Miguel Martin, Ron Fernandez, Ernesto Reyna, Michael Toussaint, Shannon Redden

  • Subcommittee Reports
    • Digital Accessibility
      • Continuing to look into the viability of Functional Accessibility Evaluation tool
    • Digital Signage
      • Finishing up the final model for delivery
      • Doing some last minute testing
    • Risk Management/Risk Assessment
      • Call for role assignments was sent to HIPAA liaisons
      • Survey will be sent out
    • Security Program
      • Completing the review of responses to first UISO annual report
      • Findings will be presented to InfraSec
    • Regional Sites
      • Discussed MOR Leadership Conference
      • Recap of Rockford and Peoria visits
      • COM is waiting for feedback from ACCC on specific issues
    • Web Tech Governance
      • Will take up issue of search engines in August
  • New Business
    • Cloud Implementation
      • Meetings about cloud implementation which require network configuration to be used on campus were held
      • The committee was asked what the priority should be
      • Suggested agreeing on one cloud service that meets the most needs
      • Discussion on what has been done so far and what else should be considered
      • The committee will be presented to in September
      • Suggested bringing in vendors, giving them use cases, ask asking about potential solutions
  • Shared Services
    • End Point Management
      • A list of requirements has been created
      • A document is being worked on to share with the group
  • Chair Report
    • Thank You
      • The current chair thanked the committee for all he had learned in his time as chair
    • ITGC Review Future
      • Review is ongoing
      • Input from past InfraSec meeting will be taken into consideration as information is sent to the provost and decisions are made
    • HR IT Position Committee
      • The appeals committee has an upcoming meeting
    • HR Meeting
      • There was a meeting about general HR concerns of the IT community
      • Support was offered in reviewing hiring process
    • UIC IT Community
      • A discussion on IT strategy, followed by a workshop looking at UIC Strategic Priorities was done at the MOR IT Leaders conference
      • A draft report was put together
      • Document is being shared with the MOR group for feedback
      • Suggested that this document fills a gap and links IT to the four strategies
    • Shared Services
      • The shared services framework will continue to be worked on
  • Group Discussion
    • Urbana Tech Council and Power Plant
      • Noted that Urbana would like to offer a shared service for end point management
      • A document with pricing was shared
      • Suggested that Urbana first speak to the end point management technical group
      • Discussion of when the rollout will be, how it will happen, and whether it will be included in the basic bundle
      • Discussion on requirements
    • TEM
      • A presentation on changes to TEM was given
      • Noted that Rockford and Peoria have been included in the network
      • Suggested reaching out to HR employees
  • Announcements
    • UIC Web Committee Reprisal
      • Noted that the committee who initially made decisions about Red.uic.edu is being brought back together to discuss the future of Red
    • Unified Communication
      • Cost analysis to determine cost savings of discontinuing some services and true cost of UC are being worked on
      • Noted that Enterprise licenses are needed by August
      • Cost savings of switching to WebEx was gone over
      • Further discussion of which services may be discontinued, how rate and funding will be affected, and getting buy-in of IT leaders before determining the rate
      • More information will be sent to the InfraSec listserv
    • Hardware VPN
      • Noted there is an upcoming meeting to work on high level design
      • Low level design will be determined later
      • Stetement of work should be ready soon
    • Exchange Migration
      • Communication from ACCC was requested on the migration to address concerns on the Academy
      • Suggested posting to news.uic.edu
      • Concern was voiced about email archived on Mailserv
      • Discussion of now to communicate the migration to campus

Admin 06.27.17 Minutes

Attending:

Cynthia Cobb, Kathleen Engstrom, Monica Tith, Jackie Finch, Therese Molina, Eric McMinoway, Christina Molitor, Mike Kamowski, Dimuthu Tilakaratne, Gloria Keeley, Todd Van Neck, Tony Kerber, John Fudacz, Dale Rush, Heather O’Leary

  • START myResearch
    • Presentation
      • A presentation was given which highlighted an overview of the project and benefits as well as the project timeline
      • Discussion of reports that can be pulled from the EDW
      • Suggested that reporting will be available once the EDW is built for that purpose
      • Noted that there is work being done on proposals
      • Discussion of reports available in PI Portal on proposal information
      • What is currently available and what projects are currently in process for Start myResearch were gone over
    • Communication
      • Suggested that there are faculty members involved in beta testing
      • Committee members were asked to join beta testing
      • Major milestones were asked to be presented
  • ITPC
    • Participation Overview
      • An overview of current ITPC projects was given
      • An update on capital projects was given
      • Discussion of increasing UIC involvement in Source to Pay discussions
      • Current and upcoming ITPC projects were gone over
      • Discussion of mandatory vs. customer requested project hours
  • Old Business
    • Meeting Time
      • July meeting canceled, will reconvene in August
    • Activity Recording System
      • An update on the current Activity Recording System was given
      • Discussion of updating courses, faculty access, and possible effects