Research 11.03.16 Minutes

Attending:

Annette Valenta, Houshang Darabi, Allen Randall, Himanshu Sharma, Teresa Johnston, Jacqueline Berger, Clyde Wheeler, Karen Dunn Lopez, Laura Nieves, Henrik Aratyn, Dick Harris, Michael Hites, Sherri McGinnis Gonzales, Cathleen Kehoe, Bob Sandusky, Neil Bahroos, Andy Boyd, Heather O’Leary

  • Public Affairs
    • Presentation
      • A presentation was given on Public Affairs and how the News Letter works
      • The committee was asked to help Public Affairs build a list of experts to have on-hand for interviews and comments to the press
      • Features on the Public Affairs website, how UIC news is displayed, and the Public Affairs social media presence were gone over
      • How press releases work and are distributed was gone over
      • When to best contact Public Affairs was mentioned
      • Some examples of successful press releases were shared
      • How Public Affairs interacts with individual colleges was explored
      • Suggested that Public Affairs works closely with communications people to make sure they are sharing information rather than overlapping
      • Asked that researchers contact individual colleges as well as Public Affairs when sharing news
      • Discussion on how researchers can help Public Affairs get stories out
      • Suggested that anyone from the Public Affairs team can be available to explain to groups how to connect with the Public Affairs office
      • Noted that the GSC reports at each meeting what is going on at campus
    • Discussion
      • Discussion on how researchers can be more involved in notifying Public Affairs of upcoming stories
      • The lack of stories from Engineering on the news page was questioned
      • Asked that college-specific news be easier to find
      • Suggested that Public Affairs can build reports based on distribution of news releases
      • Discussion of UIC website and committee concerns about research not being prominently displayed
      • Suggested that the design of the site was decided by a campus committee
      • Suggested that there is a lack of news in general
  • Subcommittee Reports
    • Intro
      • Noted that any proposals coming from this committee must align with UIC’s four strategic pillars
    • Data Stewardship
      • Working to organize existing information and work plan from 2014
      • Noted that the original work plan had a high price tag and the subcommittee will work on creating a more incremental approach
      • Suggested introducing the plan as a whole and showing incremental growth
      • Subcommittee asked to include an evaluation piece to show what is done with any funding supplied
    • Research Computing
      • Suggested that increasing the charge of current HPC committee to include other efforts was discussed
      • Asked if the group should rewrite the HPC secure proposal from last year to reflect an incremental approach and resubmit to the council
      • Discussion of difficulties with funding
    • Human Infrastructure/Networking
      • Subcommittee not just considering health related research, but ways to support all researchers on campus
  • New Business
    • Funding and Strategic Planning
      • Noted that there were two themes from last month that were still not addressed – funding and strategic planning
      • Suggested that the subcommittees include potential grant opportunities in their proposals
    • Research Retreat
      • Noted that funding for a retreat was a possibility
      • Discussion of the event, what it should include and how to involve OVCR
      • Noted that the research deans meet regularly
      • Suggested that the event could include brainstorming and idea sharing
      • Suggested setting up a deliberative process, getting data on needs, and determining how to prepare for an event
    • Self-Encryption
      • Noted that ACCC is in the process of purchasing a self-encrypting disc array to allow for protection of high risk data
      • Will be used for storage and virtual machines

Research 10.06.16 Minutes

Attending:

Annette Valenta, Himanshu Sharma, Colleen Kehoe, Jaqueline Berger, Clyde Wheeler, Teresa Johnston, Andy Boyd, Ugo Buy, Allen Randall, Dick Harris, Heather O’Leary, Bob Sandusky, Min Yang, Sandy De Groote

  • Promoting Research at UIC
    • Overview of the Problem
      • Concern expressed about the reporting of research results
      • Noted that press releases are sent out
      • Suggested that more internal promotion and more prominent research presence on the UIC website are needed
      • Suggested that OVCR has been showcasing research on their website
    • Possible Solutions
      • Suggested that the committee should take action on getting UIC to showcase more research on their website
      • Suggested to look at peer institutions and how they follow up on press releases
      • Suggested that the issue would be brought up to the faculty senate, particularly, the senate research committee
      • Sherri McGinnis Gonzalez will be invited to attend a meeting to discuss press releases
      • Suggested a letter regarding the website be drafted to send to the Provost
  • Open Issues
    • NSF Big Data
      • NSF has come back to UIC for more information
      • Goal to be operational by February
    • NSF Networking
      • Waiting to hear back on proposal
  • Planning for AY17
    • Themes
      • Suggested that the committee return to creating subcommittees
      • Data Stewardship was mentioned as well as the need to finalize the work that has been done
      • A document listing themes for potential charges for subcommittees was shared
      • Next step would be to meet, discuss what can be done, and work through proposal process
    • Data Stewardship
      • Suggested that work from two years ago could be pulled into a proposal quickly
      • Bob Sandusky will chair the subcommittee and pick up where they left off
    • Research Computing Infrastructure
      • Questioned whether or not this should be another subcommittee
      • Noted that there is already a Research Computing Executive board focued on specific projects
      • Suggested expanding the group and/or creating subgroups for other issues
      • Support for digital humanities scholarship will be included in this section
      • Noted that the main problem is outreach
    • Human Infrastructure/Human Networking
      • Questioned whether or not SciVal will be shared with whole campus
      • Noted that a meeting was coming up, but the main issue is funding
      • Suggested that this theme is also about growing a network of people around research topics
    • Issues of Funding
      • Suggested a group brainstorm ideas on how to address funding issues
      • The difficulty of finding participants was noted, as well as the need for representation from across campus
      • Suggested a need to follow up on the HPCC proposal sent forward last year
      • Suggested a faculty-led group to look ahead at grants
    • Strategic Planning
      • A retreat for the committee, deans, and research centers to come together and discuss research needs for campus was suggested
      • Noted that a focus for all groups should be outreach
      • Discussion of potential retreat
  • Open Access Policy
      • Noted that the policy applies to all current Faculty members as defined by the Statutes
      • Aside from NIH, twelve other federal agencies are requiring deposit into open access platform
      • Suggested educating the campus on how to comply
      • Email to be sent out to faculty requesting articles for those who need to comply
      • Noted that faculty can send email to uicindigo@gmail.com or upload immediately to Indigo
      • Waivers can be applied for
      • Discussion of entire procedure and specific concerns

Research 09.01.16 Minutes

 

Attending:

Sarah Hall, Dick Harris, Jacqueline Berger, Michael Hites, Cynthia Herrera Lindstrom, Bob Sandusky, Dibyen Majumdar, Teresa Johnston, Clyde Wheeler, Himanshu Sharma, Colleen Kehoe, Annette Valenta, Heather O’Leary, Andy Boyd, Allen Randall,Secure HPCC Proposal

 

  • Big Data
      • An informational group has been formed to look at “big data” at UIC
      • A listserv was created and potentially interested people have been invited
      • Members were encouraged to subscribe and invite others
      • A need for administrative support for grant writing as well as a mechanism to support the growth of this group was expressed
      • Requested that the list of talks along with an invitation to the listserv be sent to the committee
  • Direction of the Committee in 2017
      • Members were asked to fill out a worksheet listing their priorities from a list of items
      • Recommendations will be compiled and brought for discussion at the next meeting
  • Research Computing
    • NSF MRI Award
      • Noted that a NSF MRI grant has been awarded for HPCC and another is being worked on for networking
      • A presentation on the success of the NSF grant was given
      • Discussion of fee for service rate structure
      • Discussion on how to announce HPCC progress
    • HPR Network Grant
      • A second proposal was submitted to build a high performance research network
      • Requirements and how to implement were gone over
      • Noted that through this network other local institutions would be able to access our HPCC
  • NIH Data Science Curriculum Development Grant
      • Noted that there is funding available under the BDK2 Education grant for coming up with curriculum on Big Data
      • Discussion on how to utilize this grant and who should be involved
      • Discussion of profiling tool and issues related to budget
  • ACCC Virtual Server Response Time
      • Suggested that there have been issues with response time
      • Suggested that service level agreements are being created and will be made public
      • Discussion of concerns related to time for tenure track faculty

Research 05.05.16 Minutes

Attending:

Ugo Buy, Andy Boyd, Cynthia Herrera Lindstrom, Henrik Aratyn, Jacqueline Berger, Barbara Corpus, Min Yang, Coleen Kehoe, Ed Zawacki, Andy Johnson, Michael Hites, Daniel Touchette, Karen Dunn Lopez, Neil Bahroos, Dick Harris, Heather O’Leary

  • ACCC Rate and Funding Plan
    • Concern was expressed about the effect of self-sustaining services on research
    • ACCC is changing to a plan that charges units by FTE for a basic bundle
    • Suggested that the bundle includes services that everyone on campus needs
    • Discussion on which services would be covered by this new plan
    • Discussion on encryption costs and options
    • Suggested that the ITGC push for a central solution
    • Further discussion of other self-sustaining services that may affect research
  • New Business
    • Bandwidth Limitations on Internet Use by Faculty
      • Suggested that 6GB of bandwidth per day limit did not suffice all research faculty members
      • Suggested that exceptions can be made if faculty members request to be added to the unlimited bandwidth program
      • Suggested that, in the fall, the committee set up a mechanism for members to disseminate relevant information to their colleges
    • Institutional Support for Sharing Research Data
      • Concern was voiced about having support for sharing data and how to maintain these services on campus
      • Further discussion on best practices in sharing data and how the committee should address the issue
    • High Performance Computing Cluster Proposal
      • Suggested that the provost liked the proposal, but cannot fund it
      • The committee will continue to search for funding

Research 03.07.16 Minutes

Attending:

Ugo Buy, Youngwook Song, Henrik Aratyn, Bob Sandusky, Allen Randall, Colleen Kehoe, Kim Lawless, Himanshu Sharma, Geen Tomko, Jackie Berger, Clyde Wheeler, Rich Minshall, Dick Harris, Karen Dunn Lopez, Neil Bahroos, Andy Boyd, Annette Valenta, Heather O’Leary

  • Updates and Announcements
    • Secure HPCC Proposal
      • Proposal has been sent to the provost and has been requested to be sent to the OVCR and DCHA
    • HIPAA
      • The covered entity for the HIPAAA Privacy and Security Official for U of I is being reviewed
      • The goal is to identify affected units by org code in order to automate the process of identifying who needs encryption
      • Discussion of existing HIPAA policies and the work being done to expand them
    • START myResearch
      • A presentation was given on the history and current status of the START myResearch project
      • Discussion of what has been done so far, with a focus on the RNUA application
      • Further discussion of IRB and project progress
      • Discussion of business manager role in the PI portal and related concerns
      • Discussion on the research portfolio, concerns, and work being done
      • A brief demo of the portal was then given
      • Members were encouraged to log into the portal to see what is available
    • Data Stewardship
      • Policy Discussion
        • Discussion on a research grant and data requirements and how to address new requirements in university policy
      • ITGC Data Governance Committee
        • Provost Poser made some suggestions on how the committee’s form and function
        • Discussion of how to address data concerns while waiting for group to launch
      • Data Science Initiative
        • This new initiative has been undertaken by three colleges: Liberal Arts and Sciences, Business Administration, and Engineering
        • Center is being built for data science research
        • Meeting went well, attendance was good, and interest was broad
        • There were concerns about infrastructure

Research 01.07.16 Minutes

 

Attending:

Ugo Buy, Cynthia Herrera Lindstrom, Allen Randall, Karen Dunn Lopez, Annette Valenta, Jackie Berger, Colleen Kehoe, Henrik Aratyn, Andy Johnson, Houshang Darabi, Barbara Corpus, Andy Boyd, Daniel Touchette, Dick Harris, Michael Hites, Heather O’Leary, Sara Hall, Bob Sandusky, Neil Bahroos

  • Information Items
    • Secure HPCC Proposal
      • Revisions were made and the revised proposal was presented to the Council who approved it, but suggested that it go, not only to the provost, but to VPHA and OVCR for review and potential funding
      • Discussion on how HPCC would function as well as funding options and what courses would use HPCC and it was suggested that additional information be sent to the provost.
  • Meeting Times for Spring 2016 Semester
    • Doodle Polls will be sent out to accommodate schedule conflicts
  • Data Stewardship
    • Concern was voiced about NIH and NSF guidelines regarding data access and suggested that new policies be created to address this and it was suggested that this may be a concern for the new Data Governance committee
    • Discussion on types of research and data affected as well as on infrastructure needs
    • Some of the new requirements and other possible changes were outlined and looking into NPRM was suggested

Research 12.03.15 Minutes

 

Attending:

Cynthia Herrera Lindstrom, Allen Randall, Ed Zawacki, Jackie Berger, Houshang Darabi, Clyde Wheeler, Colleen Kehoe, Andy Boyd, Ugo Buy, Andy Johnson, Dan Touchette, Bob Sandusky, Kim Lawless, Annette Valenta, Dick Harris, Himanshu Sharma, Bill Hendrickson, Henrik Aratyn

  • Secure HPCC Proposal
    • Introduction
      • An introduction to the proposal was given with note to there being a great deal of interest in securing HPCC
      • Stated that there is a need on campus to analyze high-risk and sensitive data which would help UIC procure new talent and do research
      • Suggested that the proposal could serve as a basis for grant proposals as well as demonstrate campus involvement
    • Discussion
      • Stated that staffing needs should be clarified as well as including HIPAA knowledgeability as a requirement
      • Discussion of importance to campus in creating a secure environment as well as intent to make environment self-sustaining as well as adding the cost of self-sustaining staff
      • Suggested to look for other grants that could be relevant to the project which led to discussion of possible funding services
      • Suggested that the proposal’s need to include everything needed
      • Concern about including VA as a collaborator as well as about security beyond the usual firewall
      • Discussion of security
    • Vote
      • Motion passed on proposal
  • Next Year
    • 2016 Priorities
      • Suggested that S-HPCC proposal concludes committee’s work for the year
      • Suggested that the committee look forward and consider which topics to look at
      • The committee will be working on increasing membership
    • Data Governance Committee
      • Suggested that the committee come up with proposals
      • Discussion on role and structure of this new committee, particularly in light of federal data policies

Research 11.05.15 Minutes

 

Attending:

Cynthia Herrera-Lindstrom, Allen Randall, Colleen Kehoe, Henrik Aratyn, Karen Dunn-Lopez, Bill Hendrickson, Annette Valenta, Clyde Wheeler, Ed Zawacki, Bob Sandusky, Ugo Buy, Kim Lawless

  • VM and Clinical Data
    • ACCC Rate and Funding
      • Stated that the secure research environment was being tested and would soon be available for use and a web interface that would be used to access data collected from the environment was discussed
      • Charges related to rate and funding of the project as well as involvement of IRB and ORPS were discussed
      • Discussion on whether or not students would be able to access web interface and privacy of data on each machine
      • Concerns on security and protocol for data removal on machines were voiced
      • Suggested that a new service for data backup interface be provided rather than updating the old one
      • Discussion on communications plan
      • Possible changes to ACCC services were noted
      • Proposal for HIPAA and FERPA Compliance in HPCC
      • Suggested to have high-risk and sensitive data analyzed, transferred, and stored on a new infrastructure
      • Noted that the proposal would have to be ready for approval by the next meeting
      • Suggested to add another technical staff member for HPCC
      • Discussion on infrastructure needs and costs
      • Suggested to create a joint proposal with InfraSec
      • Discussion on how to draft proposal with a suggestion of using CUPPA
  • Old Business
    • Data Governance Committee
    • This fifth committee was discussed
  • New Business
    • NSF Grant
      • Suggested that Himanshu Sharma work on the proposal
      • Expanding HPCC was discussed

Research 10.01.15 Minutes

Attending:

Kimberly Lawless, Andy Johnson, Ugo Buy, Annette Valenta, Cynthia Herrera Lindstrom, Andy Boyd, Clyde Wheeler, Sarah Hall, Jackie Berger, Allen Randall, Ed Zawacki, Bob Sandusky, Henrik Aratyn, Colleen Kehoe, Neil Bahroos, Bill Hendrickson, Karen Dunn Lopez

  • Updates
    • Data Repository Committee
      • Members will be meeting individually with J. Fischer to discuss concerns
    • Data Governance
      • Waiting to find out whether to collaborate with Urbana
      • UIC will start, keep them informed, and work on collaboration
  • Data Management
    • Update
      • Creating a work plan with a number of recommendations for managing data
      • Went over progress
      • Discussion of tools to help with secure research environments
      • Suggestion to create a subcommittee focused on research data
      • Discussion of low risk data, where Research Committee should go from here
  • Clinical Data and the Center for Clinical & Translational Sciences Database
    • Overview
      • Overview of Center for Research Informatics, Clinical Research Data Warehouse
      • New Institutional Review Board protocol was approved to provide access to data
      • Discussion of initial goals of Clinical Research Data Warehouse, what has been accomplished since
      • Overview of process created by hospital to share clinical data with warehouse, how data is processed and store
      • Discussion of various regulations regarding data and related concerns
      • Overview of goals of being able to make requests for patient cohorts for clinical trials
    • Discussion
      • Overview of what is available through Cerner and related systems
      • Discussion on importance of tracking billing and integrating with patient data and other systems
      • Overview of security and risk mitigation
      • Discussion of risk level, what data is available to researchers in different cases
      • Discussion of plans for the future, emphasis on training & operational processes
      • Discussion of Virtual Machine project, campus research needs, mobile options
      • Note that privacy and security committee is looking to create HIPAA policies to address mobile issues

Research 07.21.15 Minutes

Attending:

Ugo Buy, Andy Johnson, Houshang Darabi, Allen Randall, Bill Hendrickson, Bob Sandusky, Annette Valenta, Andy Boyd, Heather O’Leary, Clyde Wheeler, Jackie Berger, Colleen Kehoe, Cynthia Herrera Lindstrom, Sara Hall

  • Updates
    • Health Information Campus Committee
      • Trying to determine what data sources exist, what to do with the data
      • Focused on HIPAA and FERPA data
      • Access must be increased and added to infrastructure for storage and analysis
      • For September meeting, will be presentation on efforts in the Office of Vice President for Health Affairs to make data more accessible
      • Group will work to identify a viable strategy for ITGC Research Committee
      • Related information has been compiled to complement the recent report on data management, will be shared soon
    • Chair Elect
      • Henrik Aratyn is new chair elect, will become chair in AY17
    • Meeting Times for AY16
      • Research Committee will continue meeting at 9am the first Thursday of the month
  • Membership Bylaws
    • Updates
      • Proposal to change the bylaws membership has been revised
      • Committee reviewed membership
      • Approved Motion: Motion to send bylaws forward to the IT Governance Council for approval was accepted
  • Announcements from the Chief Information Officer
    • Report of Non-University Activities
      • RNUA online submission going live in September, developed in-house
    • Data Governance
      • Provost approved Data Governance Committee, will be 5th ITGC Committee
      • Discussion of who should be members on this committee
    • Scholarship Management Software
      • UIC SnAP application is now housing various scholarships for colleges
    • High Performance Computing Cluster
      • Open position has not yet been hired, but a graduate assistant is helping out
    • UIC Website
      • New webpage will go live in August