Research 01.11.18 Minutes

Attending:

Henrik Aratyn, Colleen Kehoe, Karen Dunn Lopez, Andy Boyd, Andy Johnson, Allen Randall, Ed Zawacki, Himanshu Sharma, Lindsey McQuade, Annette Valenta, Min Yang, Bob Sandusky, Heather O’Leary

  • Notes
    • Noted that the committee is now using WebEx for meetings
    • Suggested that ACCC is working support but will make WebEx available to the university soon
    • Discussion of conferencing options
    • Discussion of how WebEx licenses will be assigned
  • Subcommittees
    • Research Computing Infrastructure
      • Noted that ACCC will be working with OVCR to create an event for Computational Research Day
      • Suggested that the ITGC Research Committee has a legacy of supporting the Extreme cluster
      • Mentioned that there is an agreement in the works to create a GPU cluster
      • Suggested that the goal is to allow everyone on campus to have access to the new cluster
      • A brief history of research computing at UIC was given
      • Noted that the GPU will not work for all research types
      • Mentioned that the fee structure is still being considered
      • Noted that the cluster will have 200 GPUs, 50 nodes
      • Discussion of how the cluster will compare to clusters at other institutions
      • Discussion on whether students will have access to the cluster
      • Further discussion of how the cluster could be used
      • Suggested that ACER might be able to provide a helpdesk or similar support service for students and others to get research help
      • Suggested that the committee propose a name for the cluster
      • Mentioned other institutions offer services which allow students to log into their accounts and have access to super computers
      • Noted that ACER is hoping to offer a similar service running on top of SABER
      • Suggested that the goal is to offer an easy-to-use service that can be used in courses
      • Discussion of software available in labs and how web applications might be used
      • The software issue will be brought to the ITGC Education Committee
      • Suggested that there will be license issues related to this service
      • Further discussion of the best way to offer the service
      • Suggested that a new service, Secure Computing Environment for housing high risk data, is being worked on
      • Mentioned that ACCC is working with the Care Center to collaborate on this service
    • Institutional Stewardship of Data
      • Suggested that the library is negotiating with Digital Science on acquiring Figshare for Institutions to replace the old institutional repository
      • The repository would be put in the cloud, help with access and other benefits
      • Noted that it does not come with a BAA and could not be used for other data
      • Suggested that there will be a discussion on how to set it up and help colleges utilize the rool
      • Discussion of how data will be stored and backup options
      • Suggested that there is currently a search for a new VCR
      • Asked that data needs be considered in the interview process
      • Discussion on how the committee can promote research needs to VCR candidates
      • Suggested requesting that the ITGC Research Committee be included in the interview process
  • New Business
    • February Meeting
      • The chair is unavailable for the next meeting and will reach out to one of the past chairs to substitute

Research 11.02.17 Minutes

Attending:

Andy Johnson, Henrik Aratyn, Jacqueline Berger, Karen Dunn Lopez, Himanshu Sharma, Allen Randall, Bob Sandusky, Mike Toussaint, Heather O’Leary, Andy Boyd, Ed Zawacki

  • WebEx/Spark
    • WebEx Demo
      • A WebEx demonstration was given
      • Noted that it is encrypted and HIPAA compliant
      • Suggested that it is user friendly and has a number of features
      • UIC Faculty and staff will be able to request an account, which will provide each person with their own personal landing page and personalized link
      • Noted that backup hosts can be designated to carry on a meeting if the host is unable to attend
      • Whether administration privileges are required was questioned
      • Suggested that WebEx has a base tool that does not require installation
      • Various call-in options, screen sharing, passing presenter mode, etc. were gone over
      • Noted that WebEx allows hosts to save meeting content in the cloud
    • Spark Demo
      • Spark was presented on and it will roll out after WebEx
      • Spark does not require dialing in, but allows for a persistent room, instant messaging, file sharing, etc.
      • It also has to ability to collaborate with people outside of UIC
      • The service is currently available, but has not been rolled out by ACCC yet
      • Committee members are able to test out these services
      • Spark allows for instant collaboration
      • Discussion of storing date in Spark – HIPAA/FERPA compliant, access to data if an employee leaves, etc.
      • Mentioned that Spark offers 5GB of data storage
      • Suggested that this change to WebEx and Spark is intended to get all users onto the same platform rather than using many different services across the campus
  • Subcommittees
    • Research Computing Infrastructure
      • Noted that an announcement went out to campus about the SABER cluster being available
      • Committee members were encouraged to spread the word to researchers who may be looking for high performance computing
      • SABER is pay for service, rather than an initial investment like with the Extreme cluster
      • An overview of the service available with SABER and how clients will be charged was given
      • Big data analytics were also talked about
      • SABER is currently only available for data simulation but will soon be available for big data research
      • A computational research day at UIC in January 2018 was mentioned
      • It will be a day-long conference where researchers can present their work to each other
      • Suggested that the CIO will be contacting OVCR to work on this effort together
      • A planning committee will be put together to plan the event and select proposals for the conference
      • The High Performance Research NSF grant has a deadline of November 30th and the installation is running on time
      • Suggested that this research will help researchers to transfer large volumes of data
      • Internet 2 is a network designed specifically for academic and research institutions and UIC will have access to this network
      • Suggested that UIC might use Globus to transfer data
      • No timeline is yet available for this service
      • Discussion of other possible future research services
      • The “Year of Cyberinfrastructure” at UIC was mentioned
      • ACER will go to each college and meet with faculty to present what ACER does and ask about their needs
      • The committee members were asked to help arrange meetings with colleges and individual departments
      • Suggested that these meetings will also help develop use cases for grant proposals

Research 10.05.17 Minutes

Attending:

Teresa Johnston, Jacquie Berger, Sandy De Groote, Himanshu Sharma, Henrik Aratyn, Colleen Kehoe, Andy Johnson, Min Yang, Heather O’Leary, Elizabeth Romero, Annette Valenta, Elizabeth Tarlov, Ed Zawacki, Karen Dunn Lopez

  • Faculty Activity Profiling Tool
    • RFP and IDs
      • Noted that the RFP was submitted in September and is now in the procurement process
      • Noted that whichever vendors make it through the RFP process will come and do demos
      • The ITGC will be involved in selecting the final product
      • The RFP and general requirements were gone over
      • Noted that UIC could host an activity tool, but it is preferable to have a vendor-hosted solution
      • Noted that the RFP asks for pricing on the tool and on importing existing data into the new system
      • Discussion of assigning ORCID IDs
      • Noted that work will be done with ACCC to set this up
      • Availability of ORCID training was questioned
      • Suggested that workshops will be held in the near future
      • Discussion of ORCHID and how IDs should be handled at UIC
      • Discussion of researcher IDs and indexes and how to make sure all publications for a researcher are included
  • IT Strategic Priorities
    • Research and Education Priorities
      • The committee reviewed the document of Research and Education strategic priorities and made additional comments
      • Work will be done to come up with short, strategic points
      • These will be shared with the Education and Research committees for further comment once completed before being shared will all four committees
  • Subcommittees
    • Research Computing Infrastructure
      • Noted that SABER will allow research to run computations, analytics, etc.
      • Working with the WebStore to procure software licenses for big data computation
      • Announcement will go out to the campus later this month
      • Suggested holding a workshop at UIC on research computation where researchers can discuss their work and inspire others to explore
      • Suggested that the committee can help with planning and advertising
      • Suggested including a student aspect in the event
      • Discussion of timing of event
      • Noted that, after a meeting with Argonne’s research facility, there was a consensus that different institutions should work together to collaborate and share knowledge
      • Discussion of moving data from one HPC system to another and benefits to researchers
      • Noted that a new MRI grant is now available and a proposal is being worked on

Research 09.07.17 Minutes

Attending:

Henrik Aratyn, Ed Zawacki, Colleen Kehoe, Himanshu Sharma, Andy Johnson, Annette Valenta, Elizabeth Tarlov, Kelly Block, Sara Hall, Teresa Johnston, Andy Boyd, Jacquie Berger, Min Yang, Heather O’Leary

  • Subcommittee Review
    • Research Computing Infrastructure
      • The Secure HPCC proposal was submitted to the VCHA
      • The proposal will be presented to the Health Sciences Deans Council to determine next steps
      • The “Three I” initiative was mentioned
      • Discussion of importance of and support for the proposal
      • Discussion of possible locations for SHPCC
      • Noted that there is a goal of making the cluster self-sustaining
      • The ACER Executive Board received an NSF grant to fund SABER
      • Discussion of pricing and access
      • Suggested that users will be charged by the node hour
      • Noted that ACER received a second grant for the High Performance Research Network
      • Mentioned that most of the installation has been completed
      • Project set to be completed by the end of November
      • Discussion of other departments that might be interested in connecting to the network
      • Suggested that this will soon become a listed service under ACCC and communication will be sent out
  • Payments to Human Subjects
    • Policy
      • Noted that there was a discussion of changing the policy for payments to human subjects last year
      • The policy was revised after a period of review and comments and has since been re-opened for further comments
      • Discussion of how to handle payments to non-resident aliens and whether resident status is required to be collected
  • UIC IT Strategy
    • IT Strategic Priorities
      • The draft of the UIC IT Strategy was shared
      • Explained that the document was the result of discussion at the MOR IT Leadership Conference
      • Mentioned that the CIO requested that an IT priority be added for teaching and research and the committee was asked for their input
      • Suggested to involve the whole committee in this process
      • A Box folder will be created for this project
  • Committee Governance and Representation
    • Committee Governance
      • Suggested that committee governance will come once the IT Strategy process is complete
    • Representation
      • Suggested that there are still a number of unfilled representative rolls on the Research committee
      • The committee was asked to suggest people who may be interested in attending
      • Discussion of the benefits of researchers joining the committee and how to recruit
  • New Business
    • PHI in Box.com
      • An update on when Box folders will be available for PHI was urgently requested
      • Suggested that Urbana is working on the process for requesting PHI in Box folders and they will be made available once complete

Research 05.04.17 Minutes

Attending:

Henrik Aratyn, Jaqueline Berger, Sara Hall, Colleen Kehoe, Andy Johnson, Bob Sandusky, Michael Hites, Dick Harris, Himanshu Sharma, Allen Randall, Teresa Johnston, Karen Dunn Lopez, Sandy De Groote, Andy Boyd, Min Yang, Heather O’Leary

  • Faculty Activity/Profiling Tool
    • Presentation
      • Noted that the Deans Council set up a task force to look at faculty profiling tools
      • A taskforce on campus looking into faculty profiling tools was presented on
      • Discussion of RFP process and how to select the best tool that meets campus needs
      • Discussion of specific needs the committee would like the tool to meet
      • Further discussion of RFP process
      • Suggested to add community engagement to the list of functions
      • Discussion of quality of data in Banner and need for change in order to have an effective tool
      • Discussion of potential costs of the tool
  • Chair Elect Nominations
    • New Recommendation Need
      • Two nominations have been submitted for Andy Boyd, who is unable to accept
      • The survey will be sent out again, asking for other options
  • Subcommittee Reports
    • Research Computing Infrastructure
      • Suggested that UIUC held an event a few years ago which involved holding focus groups across campus
      • Noted that feedback from the campus on a regular basis would be beneficial
      • Improving representation in ITGC Research Committee membership will be worked on over the summer
      • Discussion of how to get researchers involved in cyberinfrastructure decisions
  • Old Business
    • HIPAA Compliant HPCC
      • Noted that a proposal had been submitted to the VCHA, who agreed to provide funding assuming that ACER received certain grants
      • Discussion of funding issues
  • New Business
    • Meetings
      • The committee will not meet over the summer, will resume in September
      • Discussion of membership and the need to revisit over the summer

Research 04.06.17 Minutes

Attending:

Henrik Aratyn, Ugo Buy, Kim Charles, Teresa Johnston, Colleen Kehoe, Richard Minshall, Andy Johnson, Allen Randall, Jacqueline Berger, Himanshu Sharma, Heather O’Leary

  • Reduic.edu
    • Noted that Red.uic.edu has a few bugs, but will be released soon
    • CUPPA will be the first college to publish under the new framework
    • uic.edu should help maintain a consistent look to UIC websites and allow easy changes
    • Noted that the units will manage content
    • Concern was expressed about the number of staff
    • Suggested that the WordPress template streamlines the sites
    • Concern expressed about the main UIC website
    • Suggested that change can occur over time as a part of a collaborative effort
    • Suggested that the homepage will be changed at least once a month
    • Noted that additional resources to support the website will be advocated for
    • Discussion of various options for changing the way the main UIC website looks
    • Noted that the advisory board will continue to meet and make suggestions
    • Whether or not any performance measures had been taken was questioned
    • Noted that the Provost would like all units to be on the Red.uic.edu site
    • Discussion of difficulty of creating a consistent look that allows customization
    • The new CUPPA site will be presented to the Provost on Tuesday
  • Subcommittee Reports
    • Research Computing
      • Noted that a one-page summary of the secure HPCC proposal was shared with Dr. Barish
      • Request has been made for matching funds from UIC
      • Funding options were gone over
      • Com Ed and their data analytics group was described
      • It was explained that their data analytics group is studying energy consumption in order to build a better relationship with their customers
      • Noted that Com Ed is looking for a contract of funding research at UIC
      • Discussion of the research network on campus, how the grant will be used, etc.
      • Suggested to send a letter of intention ahead of submitting the grant proposal
    • Human Infrastructure
      • Will be worked on over the summer
  • Old Business
    • RAC Meeting Report Back
      • The meeting was a success
      • There were presentations on research computing and data management and many issues were discussed
      • Suggested to do a computation research day where researchers can present to each other
      • OVCR requested more information
      • The College of Nursing offered to appoint a new member
    • NSF Request for Input
      • Suggested that members of the committee had made important points which were shared with NSF
  • New Business
    • OBFS
      • A new section on how studies with human subjects should be run, which will affect many researchers, was introduced
      • Noted that whenever OBFS changes a policy, they post it for comments for weeks
      • Discussion on how this has worked in the past and what rules/regulations have led to this change as well as how it would be implemented
      • Further discussion of other research policies
      • Concern was expressed for students who conduct research

Research 03.02.17 Minutes

Attending:

Henrik Aratyn, Colleen Kehoe, Bob Sandusky, Rich Minshall, Sara Hall, Teresa Johnston, Himanshu Sharma, Jacqueline Berger, Sherri McGinnis, Allen Randall, Heather O’Leary

  • Public Affairs
    • uic.edu
      • Sherri McGinnis from Public Affairs spoke about the UIC website as well as the functionality of the new red.uic.edu multisite
      • Suggested that the person who oversees the site attend the Research meetings to improve communication
      • Noted that CUPPA is the first college to transition to the new platform
      • Discussion of the sites uses and how to set one up
    • Research on UIC Website
      • Concern was voiced about OVCR not being included in the dropdown menu on the homepage
      • Suggested that the main goal of the site is student recruitment and departments are not included in the dropdowns
      • Discussion on updating the site more frequently and how to better highlight high-level research being done at UIC
    • UIC Today
      • Announced that Public Affairs will be launching an internal website called UIC Today
      • Discussion on what should be included on the main UIC website as well as the possibility of a link between UIC Today and the main site
      • Suggested to email the Public Affairs webmaster with any suggestions on what should be included on the UIC homepage
      • Further discussion of how to update the UIC homepage more often
  • Subcommittee Reports
    • Research Computing Infrastructure
      • Noted that Com Ed asked for access to high performance computing
      • Discussion on funding for the cluster
      • Discussion of need for a PI and other concerns about the grant
      • Further discussion of stakeholders and other funding needs
  • Old Business
    • Meeting w/Research Deans
      • Noted that several committee members will be joining a RAC meeting
      • Main goals of the meeting are to showcase what the committee is working on, increase communication, to increase representation on the committee
    • NSF Request for Info
      • Survey results will be compiled and sent for submission

Research 02.02.17 Minutes

Attending:

Henrik Aratyn, Ugo Buy, Teresa Johnston, Bob Sandusky, Colleen Kehoe, Karen Dunn Lopez, Andy Johnson, Sara Hall, Jacqueline Berger, Houshang Darabi, Dick Harris, Michael Hites, Rich Minshall, Annette Valenta, Himanshu Sharma, Laura Nieves

  • Subcommittees
    • Institutional Stewardship of Data
      • No update
    • Research Computing Infrastructure
      • Noted that Dell will supply the new Saber cluster
      • Will take about a month to set up users and systems for use
      • Suggested that Com Ed is interested in funding and using a research cluster at UIC
      • Suggested contacting VCHA about Com Ed’s interest in the cluster
      • An overview was given of the data Com Ed is collecting and analyzing
      • Will be brought up to the IT Governance Council meeting
      • Mentioned that the CDC will be funding research collaborations with universities and corporations and should be considered
      • Suggested that a standard model should be created to handle external charging for use of clusters
      • Recommended to create a grant from Com Ed to reserve space in the cluster
      • Suggested to ensure that resources are being used efficiently and provide training to users
      • Noted that there is data on the number of clusters being used
      • Concern was voiced that the warranty on the existing cluster expires in 2018
      • Will continue discussion on Com Ed
    • Human infrastructure/Human Networking
      • Suggested that the subcommittee needs more direction on its goal
      • Noted that this group is based around creating a human network of services and how to improve service quality
      • Discussion on activities that fall under this group and how to move forward
      • Suggested educating people ay UIC about research
      • Suggested focusing on building an infrastructure for communication
      • Further discussion of collaboration with the library and other groups on campus
  • Old Business
    • Public Affairs
      • Noted that Public Affairs staff will be attending an upcoming meeting to further discuss the presence of research on the UIC website
      • Discussion of bringing research concerns to the attention of the Provost
      • Noted that there are efforts currently to review research related websites and how to improve them
      • Discussion of UIC website and reasoning behind design
  • New Business
    • NSF Request for Input
      • A document was shared in which the NSF is requesting answers to specific questions on research challenges and needs
      • Committee members were asked to send their responses to these questions to be compiled and submitted
      • Mentioned that the library held sessions to get input on research and create a response for the NIH
      • Suggested that this might be a good model for the NSF response
      • Will be reaching out to those who arranged these sessions to see if they would be interested in repeating the process for the NSF
      • Discussion of other researchers who should be consulted
    • ACER Workshops
      • Noted that ACER is starting a series of all-day workshops

Research 01.05.17 Minutes

Attending:

Henrik Aratyn, Colleen Kehoe, Andy Boyd, Pavel Petukhov, Bob Sandusky, Jaqueline Berger, Dick Harris, Himanshu Sharma, Allen Randall, Ugo Buy

  • IT Governance Council Meeting
    • Meeting Recap
      • The Council tabled proposals until February
      • The Council asked for a report listing ITGC requests with ACCC’s basic infrastructure needs
      • Members were asked to rank proposals by importance and resubmit in February
      • Suggested that CCTS is also reviewing the proposal and it has been well received
      • Suggested that if the VCAA and VCHA along with some PIs contributed to the effort, the proposal could be funded
  • Subcommittee Reports
    • Institutional Stewardship of Data
      • Noted that an email requesting responses on NIH data sharing was sent out
    • Research Computing Infrastructure
      • Noted that there is an HPCC board that will become the ACER executive board
    • Human Infrastructure/Human Networking
      • Suggested that there are two issues: collecting and disseminating data
      • Noted that there needs to be an effective way of finding out and sharing campus needs
      • Suggested that there should be a form of communication between the committee and research deans in the colleges
      • Suggested finding out what researchers are looking for from the committee as well as how to relay what the committee has done in exchange for feedback
  • Old Business
    • Public Affairs
      • Noted that Michael Redding will attend a future meeting to discuss representation of research on the UIC website
      • Discussion of what Sherri McGuiness Gonzales presented in a previous meeting
  • New Business
    • Introduction of ACER
      • ACCC has formed a new group – Advanced Cyberinfrastructure for Education and Research (ACER)
      • Suggested that the HPCC has been going well as a single point of contact for researchers
      • Suggested that services such as Secure Research Environment, networking, and storage will be expanded under ACER
      • Noted that there will be one email for all researchers to contact
      • Noted that UIC received an NSF Major Research Instrumentation grant to build a new data cluster
      • Currently searching for a vendor to supply the equipment
      • Noted that UIC also received a networking grant for a science DMZ
      • This grant will be used for enhancing the capability of our research network as well allow for more collaboration with other institutions
      • Discussion of need for secure data storage

Research 12.01.16 Minutes

Attending:

Henrik Aratyn, Ugo Buy, Jaqueline Berger, Sara Hall, Houshang Darabi, Laura Nieves, Bob Sandusky, Colleen Kehoe, Annette Valenta, Heather O’Leary, Allen Randall, Phil Reiter, Karen Dunn Lopez, Andy Boyd, Teresa Johnston, Michael Hites

  • Recap of Public Affairs Discussion
    • Committee reviewed last month’s minutes and advice from Public Affairs
    • Emphasized that it is important for researchers to notify Public Affairs as early as possible for potential press releases
    • Mentioned that colleges have communication contacts who can reach out to Public Affairs
  • Subcommittee Reports
    • Data Management/Data Curation
      • A presentation recapping the current state of research data management at UIC was shared
      • Initial proposal was not funded
      • Suggested the subcommittee try to re-scope the proposal to get it funded
      • Subcommittee proposing a pilot for PI-facing services OVCR site, a review of open source data repository platforms, implementation of data repository, and integrate with related services
      • Justification of the proposal, consequences of not implementing it, and benefits of the pilot were gone over
      • Volunteer resources and pilot timeline were gone over
      • A potential data repository at the National library of Medicine was mentioned and it was questioned how it would affect the pilot
      • Suggested that the NLM depository could work for high risk data while the campus had its own
      • Suggested that AITS has a research group and other resources available that could be requested through the ITPC proposal process
      • Where UIC stands in compliance with federal regulations and requirements was questioned
      • Noted that this analysis had not been done
      • Suggested that once a service is selected, how it would scale for larger datasets can be determined
      • Funding after grant runs out was questioned
      • Motion to approve, no opposition voiced
    • Human Infrastructure/Networking
      • No proposal as of yet, but it will be worked on over the winter
    • High Performance Research Computing
      • Noted that there are hopes to re-submit last year’s proposal
      • Noted that the cost of the proposal was previously suggested to be scaled down and asked how the committee could accomplish this
      • Noted that there is new storage available in ACCC
      • Questioned whether the request for nodes could be cut back and go forward as a pilot program
      • Concern voiced about cost inefficiency by scaling down
      • Discussion on likeliness of the proposal being funded and consequences to research at UIC if it is not
      • Suggested changing the context of the proposal to make it a priority in terms of keeping UIC competitive in research
      • Noted that the state budget situation had not improved, but that the proposal still needs to be submitted
      • Suggested to include a cover letter on the proposal with the most important justifications
      • Suggested having all involved researchers sign the cover letter voicing support
      • Motion to approve, no opposition voiced
  • Research Retreat
    • The idea of hosting a research retreat and how to create an agenda that will attract research deans and ensure high attendance was brought up
    • Suggested attaching the retreat to the monthly meeting of OVCR and research deans
    • Incentive was questioned and met with asking the research deans what they would like from the committee as well as sharing the committee’s current efforts and asking for help identifying gaps
    • Discussion on how to create an effective agenda
    • Suggested sending out an email ahead of time describing the committee, its accomplishments, and a few directed questions
    • Suggested that a concern is representation of the committee
    • Suggested tailoring the questions from the beginning of the year to fit the retreat
    • Noted a possibility of adding a Google Doc/other option to submit information ahead of time
    • Concern voiced about HIPAA
    • Suggested including information about digital humanities and other tops to include the East side