UI IT Leadership Team

Chart depicting relationship between various UofI IT committees

Introduction to ITPC

The Information Technology Priorities Committee (ITPC) process provides a common approach to solicit, review, prioritize and execute administrative information technology projects involving University Administration (UA) information technology resources.

Scope

The ITPC process monitors administrative IT initiatives from project inception through the end of a project’s life cycle.  The process authorizes both labor and financial resources for selected projects. ITPC covers administrative technology projects that:

  • involve resources from a University Administration unit
  • involve campus based units that plan to offer an administrative system for the entire campus
  • interface with an enterprise system or
  • seek funding from the central pool of administrative information technology dollars allocated by the Academic Affairs Planning Council

Structure

The ITPC evaluates administrative IT initiatives from project inception through the end of a project’s life cycle.

The ITPC includes representatives from multiple subject areas, University Administration and the campuses.

The ITPC will forward recommendations for the largest initiatives to the Academic Affairs Planning Council (AAPC), which makes the final approval decision.

The ITPC has formed five functional subcommittees that make recommendations for projects that fall within their respective domains:  Student | Finance |Human Resources | Business Intelligence/Performance Management (BI/PM) | Cross-functional

Process Overview

  • The ITPC process solicits, reviews and provides oversight for administrative IT projects at the university.
  • Any university staff member may submit a project proposal for evaluation.
  • Project proposals are reviewed on a regularly scheduled basis.
  • Approved projects are moved into a scheduling queue for execution.
  • Projects are scheduled based on the prioritization of the ITPC and subcommittees and the resource availability of the executing units.
  • Information regarding project overviews, schedules and status are available on the ITPC website.

Relationship to Campus IT Governance

  • ITPC governs enterprise administrative systems.  Many of these systems are areas of discussion for campus ITG groups.  For instance, campus ITG may have interest in improvements to student systems, Banner, finance, or HR systems that are under ITPC purview.
  • A number of members serve on both ITPC and campus ITG to improve collaboration, communication, and understanding of user needs.
  • ITGC may propose projects that would be executed via the ITPC process.  The ITPC welcomes this input into the process.

Recent Posts

InfraSec 06.14.17 Minutes

Attending:

Jason Maslanka, Phil Reiter, Matt Miller, Frank Cervone, Sandeep Dath, Kirsten Pielstrom, Ernesto Reyna, Mike Kirda, Ian Huggins, Sandy De Groote, Sarah Ritch, Elizabeth Romero, Allen Randall, Mark Goedert, Marcin Hiolski, Vinay Surpuriya, Therese Molina, Dan Pollack, Ian Huggins, Doug McCarthy, Andre Pavkovic, Lisa Blake, Ateeq Rahman, Daniel Paz-Horta, Kevin Price, Ashok Bennett, Chris Barton, Dean Dang, Michael Toussaint, Ron Fernandez

  • Faculty Activity Profile Tool
    • Infrastructure Framework
      • Noted that there is an effort to select a campus wide profiling tool
      • A committee is looking at various toold and putting together a list opf requirements
      • The committee was asked to look at the RFP and consider what infrastructure would be needed to access the data for the tool
      • Working on a timeline for implementation, and the committee was asked to give regular updates of the review project
      • Discussion on how this tool might interact with the START MyResearch portal as well as funding and RFI
  • Subcommittee Reports
    • Digital Accessibility
      • Had a successful presentation at ITPF
      • Questioning whether UIC needs own version of FAE on campus
      • Looking to create a shared campus
    • Digital Signage
      • Meeting soon to finalize details
      • Goal is to start installing signs at start of fall semester
    • Risk Management/Assessment
      • Submitted final surveys for HIPAA liaisons to review
    • Security Program
      • Making sure the last rollout is completed before rolling out next quarters
    • Regional Sites
      • There were meetings which involved both the Rockford and Peoria campuses
      • There is now a better sense of the teams and tools being used at each campus
    • Web Tech Governance
      • Will be reevaluating whether the search engine optimization still needs to be reviewed
  • Old Business
    • HR Global Degree Requirement
      • Once the next meeting is scheduled, the charge of the HR advisory committee would be the review appeals on Civil Service positions
      • Since the committee is concerned about lack of action, it was suggested to write a letter to the HR advisory committee
      • Discussion of ineffectiveness of actions already taken
  • Shared Services
    • Endpoint Management
      • A list of requirements has been created, still working on report
      • Noted that Urbana is working on an endpoint management plan that may or may not involve UIC
  • Chair’s Report
    • IT Department Level Responsibilities
      • Suggested that the role of department IT has not been defined
      • Discussion on whether to define role or map out current work to determine an ideal state
      • Discussion on importance of defining roles
      • Concerns voiced about AITS functions being merged with Urbana
  • Group Discussion
    • ITGC Recommendations Report Group Exercise
      • Noted that the report includes five recommendations and the committee was asked to break into groups and discuss potential solutions to each
    • Purpose and Mandate
      • Agreed on need to address mandate, leadership, etc.
      • Need new strategic plan
      • Define who makes decisions and where services sit
    • IT Leadership Model
      • Agreed that the split of responsibilities of CIO and ACCC director is important for implementing a strategic vision for IT
    • Re-brand
      • Noted that re-branding is dependent on what comes of other recommendations
      • Discussion on different ways to re-brand ITGC
    • Structure
      • Disagreed with the simplification and suggested that the structure be broader and more representative
    • Communications and Onboarding
      • Noted that consistency is needed in replacing members from leadership
      • Suggested mentorship pairing for new members
      • A governance arrangement matrix was shared
  • Announcements and Updates
    • UIC Web Committee
    • Committee is being reprised and a survey will be sent out asking for requirements
    •  iLeCT
      • The IT MOR Leadership Conference is coming up
    • iOS Workshop
      • An Apple representative will be at UIC to host an upcoming workshop
    •  Email
      • Noted that mail will stop being routed to Tigger and Mailserv and will be routed to Exchange instead
      • Users will be unable to route mail to off-campus mail services
    •  Voicemail
      • Changes will be coming to voicemail
      • The committee will work with the networks director to find the best way to communicate to the end users when the changes are made
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