InfraSec 05.10.17 Minutes

Attending:

Jason Maslanka, Ian Huggins, Mike Kirda, Ron Fernandez, Miguel Martin, Cynthia Herrera Lindstrom, Frank Cervone, Marcin Hiolski, Kevin Price, Ed Zawacki, Elizabeth Romero, Rehman Ali, Allen Randall, Bala Ramaraju, Lalo Camacho, Kirsten Pielstrom, Russ (CDW), Tony (Cisco), Therese Molina, Doug McCarthy, Ateeq Rahman, Sandeep Dath, Chris Barton, Heather O’Leary, Vinay Surpuriya, Ashok Bennett, Matt Miller, Ernesto Reyna, Sarah Ritch, Mark Goedert, Daniel Paz-Horta

  • Unified Communications
    • Presentation
      • There was a presentation on the Unified Communications plan for UIC
      • Suggested that ACCC worked with CDW to find solutions
      • Discussion of timeline and need for funding
      • Some parts of the plan can be launched immediately and some will take longer
      • Cost of new plan will be integrated into rate and funding as part of the basic bundle
      • Discussion of need to get funding
      • Concern was voiced about buildings not owned by UIC and need for wiring
      • Discussion of need to move off of Centrex and make updates to other systems due to outdated equipment
  • Subcommittee Reports
    • Digital Accessibility
      • Going over top websites for accessibility
      • Also trying to get a server on UIC’s campus for unlimited checks and pages for accessibility
    • Digital Signage
      • Working to put package together and will present when ready
    • Risk Management/Risk Assessment
      • The language for the risk assessments were finalized
      • New HIPAA employee will start this month
    • Security Program
      • New members have joined, working on quarterly rollouts
    • Regional Sites
      • Reps from all regional campuses met last month
      • Working on a site visit to Peoria
      • Noted that ACCC is in conversation to bring Peoria into our infrastructure
    • Web Tech Governance
      • Google Analytics will be made available for tracking websites
      • Discussing issue of search engine silos on campus
  • Old Business
    • HR Global Degree Requirements
      • Memo will be going out soon
    • Shared Services
      • Endpoint Management Requirements Group
        • Met recently to discuss preliminary requirements for a solution for across campus
        • Goal of coming up with and prioritizing most important requirements for the campus
        • Will report back when the list is complete
  • Group Discussion
    • UIC Red; Provost’s Email
      • Noted that Red is now available and there is a directive to use it
      • Concern was voiced on the platform, the rigidity of it, and security
      • There will be a follow up about allowing more flexibility
    • Box Replacing Windows Files Shares
      • Whether or not departments are moving file shares into Box was questioned
      • Noted that OneDrive cannot be used for high risk data
      • Discussion of problems with permissions and off-boarding
      • Discussion on need for management tools
    • Quarterly Maintenance Windows FY18
      • There was a presentation on the maintenance windows for FY18
      • Noted that the January window was moved up to accommodate holidays
    • VPN
      • The network core migration hit a roadblock due to VPN problems
      • ACCC is looking for a commercial solution
      • Discussion of pilot timeline and implementation
  • Announcements and Updates
    • iLeCt Update
      • CEB webinar coming up
      • The group will be presenting at the IT Pro Forum
      • The MOR Leadership Conference is coming up
    • Project Management Training
      • A project management training program through External Campus is being worked on
      • Discussion on whether departments or individuals would pay