InfraSec 03.08.17 Minutes

Attending:

Ernesto Reyna, Shannon Reden, Mat Willis, Dan Pollack, Miguel Martin, Lisa Blake, Jason Maslanka, Andre Pavkovic, Phil Reiter, Matt Miller, Doug McCarthy, Dan Paz-Horta, Ateeq Rahman, Vinay Surpuriya, Allen Randall, Barry White, Therese Molina, Dean Dang, Mike Kirda, Bala Ramaraju, Elizabeth Romero, Mark Goedert, Gene Fruit, Kirsten Pielstrom, Kevin Price, Marcin Hiolski, Chris Barton, Heather Ross, Ron Puskarits

  • Group Discussion
    • IT Job Families
      • An overview of the iLeCT leadership group and the importance of the job families and how they relate to IT was given
      • A potential badging program for professional development was mentioned
      • The new job model was presented on
      • Concern was voiced about the requirements for advancement
      • Discussion on the different avenues for advancement
      • Discussion of STEM disciplines and others to include in the educational requirement
      • Noted that the model could be adjusted later
      • Stated that an extended discussion of the job model would be had at a later date
      • Feedback will be reported back to HR
  • Subcommittee Reports
    • Digital Accessibility
      • Mentioned that they are continuing their efforts to test for accessibility on more public campus areas
      • Noted that they are investigating the accessibility of Red.uic.edu
    • Digital Signage
      • Nothing new to report
    • Risk Management/Assessment
      • Mentioned that members were assigned to review the final version of the Risk Assessment survey
      • Expected to be completed by the end of March
      • Mentioned that there are separate surveys being distributed across multiple groups
      • Surveys should be completed by the next meeting
    • Security Program
      • Noted that there is a request for more representation from different operational areas
    • Regional Sites
      • Discussion on the uses of the student tech fee
    • Web Tech Governance
      • The subcommittee is tackling three major subjects right now: having Google analytics across campus, evaluating how websites are handling their search engines, and readdressing the need to use redirects on the websites
  • Old Business
    • HR Resolutions/IT Classification Advisory Board
      • The kickoff meeting was noted as well as what was discussed and what the board’s responsibilities are
      • Discussion on the job model and how progression is/can be handled
      • Discussion on whether the board will be engaged directly or if employees will have to go through HR
      • Discussion on the role of HR in the process of advancement as well as the classification of positions
    • Risk Management/Risk Assessment Proposals
      • Whether or not the proposals should be redirected for review was questioned
      • Discussion on the review process and its timeline
    • Unified Communications
      • A brief background on ACCC’s goal for unified communications
      • Discussion on a recommendation for the solid call platform
      • Mentioned that the focus is on the cost overlap and the rate
      • How the system would work across all three campuses was briefly explained
  • Chair’s Reports
    • Shared Services Framework
      • The Shared Services presentation was gone over as well as the best path through the framework
      • Mentioned that feedback and working group participation would be beneficial
      • What the shared services are and are not were defined
      • Noted that there are three groups: Service Design Leadership, Service Design Technical Group, and Build and Operational
      • Discussion on the presentation and the functions, funding, and operations
  • Group Discussion
    • Public Wi-Fi
      • Mentioned that there have been years of questioning and requesting public access to Wi-Fi
      • Suggested that there should be a service for public access to Wi-Fi
      • Discussion on importance, possible sources of funding, and impact
    • Ad Astra
      • Mentioned an email discussing Ad Astra in colleges sent out after the last meeting
      • Short discussion on the rollout, possible need for adjustments, and role on campus
      • There will be a follow up brought back to the committee for further discussion
  • Project and Service Updates
    • ACCC Project Updates
      • Announced that Outlook’s storage capacity has increased from 50GBs to 100GBs
      • Mentioned that the countdown for the completed Exchange project is being mapped out
      • A document was mentioned which describes the many different mail routes
      • Short discussion on the document as well as how Exchange will affect the various units
    • ITGC Review
      • Mentioned that the final report was delivered
    • DUO for Banner
      • A presentation on why Two-Factor Authentication and Banner are important and beneficial to the university was given
      • Noted that the audit is due April 1st
      • Discussion on DUO and its potential uses