Admin 09.27.16 Minutes

Attending:

Vanessa Peoples, Cynthia Herrera Lindstrom, Todd Van Neck, Linda Naru, John Fudacz, Joe Patzin, Monica Tith, Tony Kerber, Kelly Block, Gloria Keeley, Dick Harris, Heather O’Leary, Dale Rush, Mint Simagrai, Therese Molina

  • ITPC Update
    • Update Report
      • ITPC update report was gone over
      • Reminded that P-cards and T-cards were re-issued due to bank change
      • Next stage of My-UI-Financials set to kick off in October
      • Noted that preferred name implementation has begun
      • Discussion of new CSM for benefit choice – currently in blackout period
      • Current and upcoming projects were outlined
      • Noted that one ID, one password project is going live at UIC in October
      • Discussion of START MyResearch project
      • Further discussion of grant needs and integration of various tools
      • Concern expressed about the latest iteration of Kuali
      • List of high-priority services for the committee were mentioned
    • Social Collaboration Tools
      • The committee was spoken to about a project to consider social collaboration tools
      • A list of functional requirements and products being considered were presented
      • A demo of Yammer was given, along with pros and cons of the product
      • Discussion of Yammer
      • Questioned how admins can be involved in collecting input and sharing information, which one of the Yammer tools would benefit
  • New Business
    • Strategic Framework
      • The committee was questioned on how they can use the president’s strategic framework in setting priorities for the year
      • Discussion of the framework
      • Suggested that the framework is a guide as to the university’s purpose
      • Suggested to focus on what the outcomes of this framework will be
      • Further discussion on how to proceed
    • President’s Task Force on Admin IT Systems
      • Suggested that the president has assembled a task force with representatives from all three campuses to review Administrative IT systems
      • Goal of issuing a report by end of October
      • The committee was asked to provide additional input
      • Further discussion of how to be involved and what resources exist
    • Capital Project Management System
      • Noted that there are four different systems currently under the process
      • Working to develop workflows for new system
      • Concern voiced about building tools around processes and access to information through the tool
      • The committee was asked how they could influence this project
      • Discussion of steps the committee could take to better integrate feedback
      • Concern voiced on specific aspects of the system as it stands
      • Suggested that the point of contact should be the capital programs office
      • Noted that the capital programs people are willing to attend a future meeting
      • Suggested inserting the committee into the process nearer to the beginning
  • Old Business
    • Future Items
      • Suggested that a lot of attention has been placed on tools and systems
      • Requested that policies also be considered