Admin 07.27.16 Minutes

Attending:

Gloria Keeley, Mike Kamowski, Mint Simagrai, Linda Naru, Monica Tith, John Fudacz, Eric McMinoway, Mary Berta, Jackie Finch, Todd Van Neck, Kelly Block, Dimuthu Tilakaratne, Loretta Casey, Dick Harris, Cynthia Herrera Lindstrom, Heather O’Leary, Joe Patzin, Vanessa Peoples, Sherri Presson, Denise Swenson, Mary Combs

  • ITPC Update
    • General Updates
      • Page five of ITPC document was presented and project updates were gone over
      • System used to change benefits is being changed from Nessie to a new vendor provided by the state
      • Further updates on changes affecting student systems were given
      • Concern voiced about issues with Kuali Coeus
    • Finance
      • Page one of ITPC document was gone over
      • Discussion of access and roles in My-UI-Financials and different applications available within the system
      • Visits to departments to present the system were offered
    • AVSL
      • Presentation was given on currently available AVSL system
      • Noted that rhe current ITPC project is on hold
      • Overview of current AVSL system and new system was given
      • Discussion on features currently available and what changes may come in AVSL
      • Further discussion on concerns with compliance and enforcing time submission
      • Presentation given on new system requirements, functionality, etc.
      • Discussion on other time reporting systems and related concerns
  • Procure to Pay
    • Payment Processes
      • Presentation given on Procure to Pay, noting the twenty-nine different systems supporting pay processes within the university
      • The RFP will go out in about eighteen months
      • Template PPMO0065 available for review
      • Project process gone over, noting a change in management group
      • Campus engagement in the process encouraged
      • Discussion of involvement and next steps
  • ITGC Review
    • Survey Results
      • Preliminary results from ITGC assessment survey were presented
      • A final survey report will be sent out in August
      • Focus group will take place in the fall