InfraSec 03.09.16 Minutes

Attending:

Julio Chavarria, Miguel Martin, Jason Maslanka, Sandeep Dath, Chris Barton, Ed Zawacki, Marcin Hiolski, Kevin Price, Mike Kirda, Doug McCarthy, Mark Goedert, Cynthia Herrera Lindstrom, Brian Ng, Mike Lund, Sandy Robinson, Andre Pavkovic, Allen Randall, Marc Carlton, Josh Naylor, Therese Molina, Kevin Shalla, Dean Dang, Matt Miller, Chris Hollenbeck, Ernesto Reyna, Ashok Benet, Dan Pollack, Phil Reiter, Heather O’Leary

  • Subcommittee Reports
    • Digital Accessibility
      • Working on improving UIC athletic site for accessibility
      • Working to improve site accessibility design process
    • Risk Management/Assessment
      • Currently working on status update which should be available at April meeting
      • Also looking at the next cycle for risk assessment
      • Attempting to, with the help of ACCC, develop a survey to deploy in the next cycle for risk assessment
      • Also working with Dell and Secureworks for POC on vulnerability scanning
    • Security Program
      • The UISO annual report is almost complete, will be conducted using Qualtrics
    • Regional Sites
      • The subcommittee had difficulty finding appropriate membership
      • It was asked that the subcommittee provide a list of priority items to bring back to the committee
    • Digital Signage
      • Looking at new packages
  • New Business
    • Service Request Form | TechStarter
      • A presentation was given on a subcommittee from the Education committee to work on creating a form for people on campus to submit requests for new instructional technology services and the feedback they have received
      • It was proposed that, rather than just using this for Educational technology, it be expanded to the other governance groups
      • Committee discussed the potential of the form, how funding would work, etc
      • There were concerns that proposals may come to governance before colleges are on board with the idea
      • It was suggested to have a website where ideas submitted are presented to the public
      • Discussion of how to prioritize items that come in from the form and compare to existing governance priorities
      • It was suggested that there might eventually be a social component, where people on campus can vote for ideas to help prioritize
  • Old Business
    • HR Resolutions
      • There was a request submitted to the provost and Mark Donavan to set up an appeals committee
    • Burwood Report
      • A summary of the report has been compiled
      • A comparison chart of different unified communication platforms was went over
      • Discussion of how best to move forward on this initiative
  • Unit Spotlights
    • BPI
      • A presentation was shared on the business process improvement services which outlined the type of work they do and projects that BPI has helped with at UIC
      • The group also does trainings such as lean concepts and facilitation skills and are working on a long term facilitator training program
    • Pharmacy
      • College demographics, rankings, etc. were described
      • The IT structure in the college was also described with notes to their teaching and learning center, and some other initiatives
  • Discussion Topics
    • ITLW
      • It was noted that Urbana is putting together its IT Leadership Workshops for summer and fall and members were encouraged to nominate people
    • SCCM Staffing in ACCC
      • It was noted that a search had been done, but failed due to there being some problems with the HR hiring process and degree requirements
      • A new search is being opened
      • Committee then discussed HR degree requirements and possible changes that can be made
  • Project and Service Updates
    • SCCM Status
      • It was suggested that further review was needed on the process of sharing services with AITS
      • It was suggested that there are a number of technical things that would have to change to allow for off campus use of SCCM
  • Announcements
    • ACCC Maintenance Weekend | March 19-20
      • Basic email will be down at one point over the weekend, communications will be sent
    • HIPAA Policies
      • ┬áIt was noted that a draft of the HIPAA policies has been completed and will go out to legal counsel shortly, and would then be shared for feedback
      • Security portion is based on the UIC security program
      • Policies should be in place by mid-May
    • Rate and Funding
      • Meeting with leadership soon for approval, will then be presented to the committee
      • Crashplan has been included in the request