Education 01.05.16 Minutes

Attending:

Janette Maldonado, Nate Phillips, John Fyfe, Valerie Prater, Josh Naylor, Cynthia Herrera Lindstrom, Michal Scott, Carol Kamin, Michael Hites, Alana Steffen, Dave Taeyaerts, Elizabeth Romero, Mike Kamowski, Marieke Schoen, Andre Pavkovic, Lee Katman, Abbas Hyderi, Ray Curry

  • Subcommittee Updates
    • Basic Principles
      • A group has been put together that have agreed to be advisors of the continuing update of content on the TLC site, through the end of this academic year
      • They will report back at the next meeting
    • Instructional Technology
      • A summary of what had been done by this subcommittee was given, concluding in a form to submit requests
      • Previous discussion of the form had returned that the form is too lengthy and actions have been taken to scale it down in order to encourage people to submit and to work on a process of reviewing submissions
      • The next action is to reconvene the committee and to present an update at the March meeting
      • Members were encouraged to share any ideas that could be used to pilot the form
    • Standing Reports
      • TLC
        • TLC is working to add a representative to the committee
      • LMS Board
        • An archive process has been approved for old courses
        • A meeting with RIMS to discuss record retention has occurred There was discussion on how long students may contest grades
        • It was stated that Blackboard records will be stored indefinitely, whereas Echo360 will store records for four years
        • The subcommittee is looking to create a group which will determine what constitutes a record, how long it should be kept, etc.
        • Syllabi policies exist, but none for any other instructor created materials
        • Specific items in the medical schools that should also be tracked/archived were also mentioned
      • Old Business
        • IT Governance Role/ Elevator Speech Exercise
          • The committee was asked to come up with a thirty second “elevator speech” explaining what the ITGC Education Committee does, its value, etc. which should be able to be easily communicated throughout campus when asked about the committee
          • After working in groups, the committee reached a consensus that it is for providing input rather than creating a strategic plan
          • A final draft of the speech will be created
        • New Business
          • Inter-Campus Instruction
            • A presentation from the College of Medicine on their inter-campus IT needs was given
            • The main concern is finding an effective way to communicate between UIC and Urbana while Urbana creates a separate medical school and reconsiders technology options
            • Discussion of working with the other ITGC committees in order to bring about better communication with Urbana
            • Further discussion on this subject occurred