Admin 12.04.15 Minutes

 

Attending:

Dale Rush, Mary Berta, Joe Patzin, Jackie Finch, Kelly Block, Linda Naru, Tony Kerber, Dimuthu Tilakaratne, Dick Harris, Therese Molina, Cynthia Herrera Lindstrom, Loretta Casey, Mint Simagrai, Vanessa Peoples, Todd Van Neck, Heather O’Leary

  • ITPC Updates
    • ITPC projects were reviewed, including preferred names, Banner upgrades, and redoing the president’s website
  • Business Process Working Groups
    • Introduction
      • Working groups had been meeting since August meeting
      • The ITPC took the committee’s recommendations under consideration and chairs were asked to share their updates with the committee
    • Employee Training Infrastructure
      • An RFP is being worked on
      • Discussion of when the committee should get involved
      • It was suggested that the committee/a subcommittee could act as reviewer of RFPs with further discussion of how that could work
      • Discussion of tailoring the template to be used at different point during a project and on issues related to the RFP process in general
    • Capital Programs
      • Noted that this group had already started working with a vendor
      • Discussion of becoming involved with implementation, configuration, etc.
      • The project lead was reached out to, which was helpful, but there were also concerns about delaying the process during the review process
    • Biennial Inventory
      • Stated that the project is still in proposal stage and unable to answer many template questions which led to discussion of modifying template to include different phases
      • Suggested that this group get in contact with the project lead
      • There were a number of suggestions on improving the template and it was suggested that the template be posted to Box for members to add their edits
    • IAM
      • Stated that this project will be active as of Fall 2016, however the user requirements from UIC will be present in the Spring
    • AVSL
      • Stated that this group is at the point where they just need to fill out the template and will have report by January
    • ICS
      • Stated that a group had already been put together to look at colleges and get feedback
    • Touchpoint Template
      • Questioned if the template could be edited and if updates could be given at each phase which led to the suggestion that everyone should meet with their project lead who could provide updates on dates and phases
      • The touchpoint form and project phases were gone over and there was discussion on how the committee should be involved in such touchpoints
      • It was suggested that each group see where their project is at in the timeline to decide whether or not scaling back efforts on certain projects would be worthwhile to completing others
      • The group decided to scale back on ICS and TEM and put more efforts into training, biennial inventory, capital projects, and, maybe, AVSL