Admin 08.27.15 Minutes

 

Attending:

Mint Simagrai, Therese Molina, Gloria Keeley, Mike Kamowski, Herminio Morelos, Joe Patzin, John Fudacz, Mary Berta, Jackie Finch, Cynthia Herrera Lindstrom, Todd Van Neck, Tony Kerber, Dimuthu Tilakaratne, Kelly Block, Vanessa Peoples

  • IT Priorities Committee Update
    • Recap
      • Four projects were approved
      • First project is increasing NetID lengths
      • Second project is to develop architecture standards with a goal to address concerns in business systems recommendations by Administration Committee
      • Third project is to load contracts into the Board of Trustees repository
      • Fourth project is to increase the speed of processing student reimbursements
    • FY15 Annual Report
      • Annual report has been shared, encourage members to review
    • Recommendations
      • Recommendations have been handed off to AITS for consideration
      • Recommendations will be addressed, updates brought to the committee
      • Springfield governance group has been in contact
      • Recommendations are being considered
      • Urbana IT governance will be followed up with
  • Business Systems Implementation
    • Spreadsheet and Discussion
      • Implementation spreadsheet was shared
      • Updated template was shared
      • Members asked to selected system they would like to address
      • Suggestion to meet in smaller groups online, give input, draft findings, and meet back in larger group to debrief
      • Discussion of getting input from non-committee members and other colleges
      • Discussion of form, subcommittees, and how to invite outside members
    • Touch Points
      • Member offered to suggest talking points for each project on where certain recommendations could be applied
      • Put together framework of where subcommittees should get involved
    • START myResearch
      • Recommendation for representative to present on START myResearch to the committee