Admin 06.17.15 Minutes

 

Attending:

Dale Rush, Kelly Block, Mint Simagrai, Dick Harris, Dimuthu Tilakaratne, John Fyfe, Rick Alpern, Mike Kamowski, Monica Tith, Vanessa Peoples, Therese Molina, Linda Naru, Mary Berta, Jackie Finch, Heather O’Leary, Todd Van Neck, Al Schorsch

  •  IT Priorities Committee Update
    •  ITPC Projects
      •  Description of nine projects discussed
      •  More findings will be shared at August ITPC meeting
      • Discussion of multifactor authentication, which is internal in AITS as a pilot
    • Tableau
      •  Tableau is a data software used for mapping, etc.
      • Used for academics/students, administration/research, other campus users
      • Hoping to release in early July
  • Business Systems Recommendations
    •  Matrix Presentation
      •  Matrix of possible projects/subcommittees
      • Discussion of areas of review, strategies, and suggestions to form groups to address these issues
      • Group is hoping to collaborate with ITPC and ACCC
    • Discussion
      • Discussion of four projects listed at top of the matrix
      • Areas of review mainly selected from the recommendation proposals
      • Suggestion to combine the ITPC review and AITS strategic plan
      • Goal is to look at each of these specific systems in light of recommendations
      • Discussion of interaction between groups
    • Matrix Topics
      • List of projects included in the matrix, suggestions for other projects to include
    • Next Steps
      • Discussion of how best to address all of these systems
      • Spreadsheet will be updated and posted to Box for anyone interested
    • Checklist
      • Outline of steps to move forward
      • Create framework for one or two systems, apply strategies, validate framework, have a couple people appointed to navigate ITGC and ITPC, and engage people
      • Work on touch points — timing
    • Closing Notes
      • Committee member commitment is needed for this process
      • Qualtrics survey will be sent out to rank business systems, how to address them
      • Discussion of employee training project