InfraSec 05.22.15 Minutes

Attending:

Ian Huggins, Kevin Shalla, Chris Barton, Mike Kirda, Marcin Hiolski, Sarah Ritch, Phil Reiter, Craig Jackson, Ed Zawacki, Mark Goedert, Mat Willis, Frank Cervone, Sandeep Dath, Lisa Blake, Therese Molina, Doug McCarthy, Andre Pavkovic, Jonathan Kupferer, Yilmaz Bal, Ron Puskarits, Jason Maslanka, Ilir Zenku, Sharla Roberts, Dale Morrison, Jackie Finch, Ron Fernandez

  • HR Job Analysis
    • Discussion
      • Introduction to topic of Civil Service job classifications for IT positions
      • IT Director Civil Service title has been decommissioned by Civil Service
      • Title must now work within IT Support Associate and IT Tech Associate
      • Would be very difficult to reinstate the director position
    • Several Concerns
      • Putting IT Directors into the IT Manager specification does not make sense, as duties do not line up
      • Inconsistency in different people, with the same duties, being assigned to Civil Service and Academic Professional
      • Issues with managers sitting in the same union as the people they are supervising
      • Conversion process is increasing the turnover rate and making recruitment very difficult
      • Compliance, timelines, transparency, and communication – answers are needed
      • Inconsistency in Civil Service conversation process for IT employees and the affect it is having on people’s lives – such as managers being converted to lower level positions – all with little discussion
    • HR Resolutions
      • Discussion
      • Individual shared experience in one college of collecting job descriptions of recently converted employees and those still Academic Professional and sending to HR leadership
      • Recommendation to do likewise at UIC
    • Voting
      • Motion to approve resolution on IT Directors in Civil Service passed
      • Motion to approve resolution on Job Model in Civil Service resolution passed
  • Information & Discussion
    • Procurement and Diversity
      • Introduction of the Minority and Female Business Enterprise Supplier Diversity Program office
      • Part of Board of Trustees resolution to increase supplier diversity to University
      • Policies and procedures being worked on to roll out program to accomplish this
    • Security Program Subcommittee
      • Program approved in early 2014, has been working through implementation
      • Part of program includes an annual review by InfraSec Committee
      • Security Program Subcommittee willing to lead the review
      • A communication will be sent out to update the campus about the program
  • Status Updates
    • Java Plug-in Use in Enterprise Apps
      • Discussion of concerns involving Java
      • Consideration of what solution might be available to address out-of-date software
    • Data Governance Proposal
      • Comments will be carried forward to the council
    • Security Posture
      • Discussion of presentation given to College of Medicine department heads/administrators to raise awareness of security breaches/consequences
  • Disaster Recovery
    • ACCC is working with McGladery
  • ACCC Updates
    • Email/Calendar
      • Health check completed
      • Issues will be resolved with mail routing
      • Pilot will start next week as originally planned
    • Network
      • Working on network core upgrade, will be completed shortly
      • There have been changes in Cisco technology
    • RAVE Campus Communicator
      • Discussion of where to obtain licenses
      • Discussion with Public Affairs for analysis of business requirements