Admin 02.24.15 Minutes

Attending:

Jackie Finch, Tanya Williamson, Dimuthu Tilakaratne, Jerry Myers, Rich Alpern, Dibyen Majumdar, Linda Naru, Loretta Casey, Kelly Block, John Fyfe, Todd Van Neck, Vanessa Peoples, Gloria Keeley, Tony Kerber, Al Schorsch, Monica Tith, Heather O’Leary, Mike Kamowski, Dick Harris, Brent West

  • Business Strategy Discussion
    • Update
      • Plan to present to other campus governance groups before IT governance summit in March might not happen
  • Information Technology Priorities Committee Updates
    • Box
      • Single page summary is available in Box
      • A certain cost/hours of labor need to be passed to be considered a large project
    • DRES Integrated IT Services
      • In one form or another, on all 3 campuses, and serving about 2,400 students
      • Goal is to build a system to serve all 3 campuses
      • Helps to provision, schedule, and record services
      • Approved Motion: Motion to move proposal forward was accepted
    • Student CRM
      • Vendor no longer enhancing system, currently using Banner
      • All 3 campuses to investigate what vendor could replace Banner
      • Demos were viewed, working on a Request For Proposal
      • Approved Motion: Motion to move proposal forward was accepted
    • Capital Project Management System
      • Currently putting a front end on the existing system
      • Work being done to select new system
      • Discussion of large system costs, in-house vs. hosted solutions
      • Approved Motion: Motion to move proposal forward was accepted
    • Biennial Inventory Application
      • Looking to create an in-house solution as a module within FABweb to automate inventory process
      • Goal is to save time and effort
      • Discussion of current inventory systems, ways to improve them
      • Approved Motion: Motion to move proposal forward was accepted
    • Enterprise Training Infrastructure
      • Goal is to track training from a compliance standpoint
      • An enterprise-wide system is being searched for
      • Would allow training within the system
      • Approved Motion: Motion to move proposal forward was accepted
  • MY UI Financials
    • Demo
      • Demo of system given: showing dashboard, various tabs, available information
      • No timeline currently set, aiming for May/June to go live
    • START myResearch Portal
      • Will be communication on a new release coming soon
      • Will be some intersection between these two systems
  • Online Community Training
    • Updates
      • Community-based training solutions examined
      • Options include: Ning, Knowledgebase, CA Technologies, Yammer, & SharePoint
      • Recommendations will be made at a later date
  • RIMS
    • Presentation on email preservation project
      • Goal is to preserve high level administrator’s email for historical value
      • Group is currently piloting strategies to collect data and create workflows