IT Governance Council 02.04.15 Minutes

Attending:

Cynthia Herrera Lindstrom, Annette Valenta, Heather O’Leary, Mary Case, Michael Pagano, Saul Weiner, Michael Hites, Ilir Zenku, Jackie Finch, Terri Weaver

  • IT Governance Summit
    • Summit is set for March 10 at UIC on Student Center East
      • All governance groups meet across university to share information and look to the future
  • FY 16 Proposals
    • Approval from Provost
      • Provost approved all proposals, asked that proposal requesting funds be sent forward for budge consideration
    • Electronic Document Management
      • Waiting on costs from Gordon Flesch, tabled until next meeting
  • U of I Information Privacy and Security Compliance
    • IPSC Update
      • Universitywide committee was formed by president to address privacy and security concerns
      • First act was to form a HIPAA compliance subcommittee
      • UIC Security Program kicked off on February 2 as part of 3 year plan
      • University Audits will be looking at the policies and comparing them to what is required under HIPAA compliance, will report back in May
      • Group is also compiling a list of security policies that exist across the university, with goal of cataloging and finding gap in policies
      • HIPAA subcommittee is working to inventory BAAs across university to determine what contracts exist that concern HIPAA data
      • Law requires BAAs to be renewed on annual basis
      • Currently working on creating a report of existing BAAs
  • ITGC Data Strategy Committee
    • Draft document needs to be finalized
      • Once final, will be shared with council for review
  • Chief Information Officer Updates
    • Rate and Funding
      • Full day meeting set with WTC to finalize plan, scheduled by late February
    • iThenticate
      • Has been deployed to units
      • Training has been provided, remains available to colleges for use
    • Identity Access Management
      • Backend changes are being made
      • Discussion of new design (in effect March 1) and UIC branding standards
  • Committee Updates
    • Administration
      • Business systems recommendations in proposal were approved
    • Education
      • Proposals were approved, updates given on implementation process
      • Discussion on request for update on a teaching and learning center
      • Consideration of using The Degree Audit Report System for graduate students
    • InfraSec
      • Review of committee updates
      • Discussion of when wireless will be made more available campuswide
      • Discussion of implementation timeline, IT leadership training, cost issues
    • Research
      • Two motions reviewed
      • Discussion of maintenance needs and staffing issues for High Performance Computing Cluster
      • Need for data mining and statistical analysis software
      • Review committee’s bylaws and membership in order to approve attendance