IT Governance Council 12.08.14 Minutes

Attending:

Ugo Buy, Michael Pagano, Ilir Zenku, Heather O’Leary, Phil Reiter, Mary Case, Terri Weaver, Cynthia Herrera Lindstrom, Jackie Finch, Sandy De Groote, Michael Hites, Janet Parker, Saul Weiner

  • FY16 Proposals
    • A-0002 Business Systems Strategy Recommendations
      • Proposal is a list of recommendations to improve selection, implementation, and training available for business process systems
      • Approved Motion: Motion to amend ‘new business systems and optimizing existing systems,’ to be sent on to the ITPC was passed
      • ITGC Chairs will bring governance to UIS and UIUC for input, adoption, etc.
    • E-0004-1 Personal Computing Devices: web-based Student Response System Pilot
      • Proposal described as alternative to current clickers system
      • Instead of requiring a physical clicker, courses could allow students to download software onto their own devices
      • Process will begin by selecting a product to pilot in a course
      • Approved Motion: Motion to move forward with proposal for a web-based SRS pilot was approved
    • E-0004-2 Personal Computing Devices: Mobile Learning Pilot
      • Proposal asks for funding to send a Request for Proposal to campus to find a department that would like to pilot a mobile program in a particular course
      • Approved Motion: Motion to move forward with proposal on the Mobile Learning Pilot forward was approved
    • E-0005 Basic Principles for Teaching with Technology
      • Goal is to create a website listing principles of instruction, and then identifying technologies to meet these needs
      • Website would be developed by the committee and Information Technology Lab, and would eventually be transferred to the teaching and learning center
      • Approved Motion: Motion to move forward with proposal was approved
    • E-0006 Instructional Technology Services and Support
      • Proposal creates a series of forms/processes to receive requests for products/services to enhance teaching and learning
      • Approved Motion: Motion to move forward with proposal was approved
    • IS-0013 Enterprise Documents MGMT and Electronic Signatures
      • Proposal described as selecting Laserfiche for Electronic Document Management
      • Has not yet been approved by InfraSec committee
      • Proposal tabled for February meeting
    • IS-0015 Bylaws Revision
      • Proposal is an amendment to the committee’s membership to increase campus representation and limit ACCC voting
      • Goal is to clarify role
      • Approved Motion: Motion to move forward with proposal was approved
  • Proposals Considered and Denied/Committee Reports
    • Denied proposals are also being listed and sent to Provost to show ITGC is selecting only the most important
  • Updates from CIO
    • Rate and Funding
      • Changing the funding model is being determined
      • Presentation will be given once it is prepared
    • Center for Clinical & Translational Science Data Virtual Machine
      • Description on process of developing a VM environment to process data from the CCTS, and to make available for researchers
      • Could be used for data in general, necessary to meet campus research needs
    • High Performance Computing Cluster Staffing
      • Breakdown of issues with HPCC based on staffing problems
    • InfraSec Regionals Subcommittee
      • Created to address concerns of regional campuses regarding IT
      • Membership and charge being determined
    • Teaching and Learning Center
      • Provost asked for a proposal to move forward
      • Proposal is being drafted
    • Website Redesign
      • Phase one completed, moving into phase two
      • Group is looking to have website up and running by summer
    • Data Strategy
      • Working to set charge
      • Medical center is working on its own data governance board, any overlap needs to be determined