IT Governance Council 10.29.14 Minutes

Attending:

Cynthia Herrera Lindstrom, Mary Case, Mike Pagano, Heather O’Leary, Phil Reiter, Jackie Finch, Sandy De Groote, Saul Weiner, Michael Hites, Terri Weaver, Ilir Zenku

  • Committee Updates
    • Research
      • Survey on research needs will be re-sent to faculty to receive more responses
      • Overview of START myResearch updates
    • InfraSec
      • Overview of several current initiatives
      • Process should be formalized for getting items from UIC campus to the Information Technology Priorities Committee/Administrative Information Technology Services
      • A vote will have to take place to change the Mobile subcommittee to a standing steering committee to make decisions on the mobile app
      • A regional subcommittee was approved under InfraSec
      • Group is looking to move toward implementation of risk assessment
      • Held a strategic planning session and came up with priorities on email, network, and storage
      • Discussion of request to the Office of the Vice Chancellor for Research for Center for Clinical and Translational Sciences data to use for recruitment
    • Education
      • Discussion of teaching and learning center logistics
      • Waiting on update from Provosts
    • Administration
      • Description of the recommendations for business process systems that will be coming up to the council soon
  • Updates from the Chief Information Officer
    • Website Redesign
      • First update from Pixo was received
      • Moving into phase two: discovery phase of what website is meant to do, etc.
      • Goal is to have new site up by fall 2015
    • Electronic Document Management
      • Laserfiche was selected, will work with units on creating processes and providing technical support
    • Security Policies
      • Implementation has kicked off
      • University Information Security Office request letter sent to deans
    • Scholarship Management Software
      • Contract has been signed
      • Working with scholarship offices to make this available
      • Phase two is being worked on for processing awarded scholarships through the system rather than by paper forms
    • iThenticate
      • This will be set up soon
      • Process is currently working to manually enter accounts
    • Mobile App/Bus Tracker
      • Bus Tracker has been implemented as part of the mobile app
      • Steering group will address future requests, features, strategy, etc.
      • Group is still working to have CTA routes incorporated into Bus Tracker
    • Data Strategy Committee
      • Working to create charge, will bring to December meeting for a vote
  • Subcommittee Projects
    • IT Strategic Plan
      • Group is working to finish the rate and funding
      • Roadmap listed five key areas and made recommendations for each
      • Provost has agreed to annual financial investment to improve network backbone and make wireless access more ubiquitous
    • Identity Access Management
      • Group is working to consolidate to one ID and password per person
      • New open source software is being looked at and analyzed
    • Faculty Profile Tool
      • Group is discussing the tool and how to incorporate the promotion and tenure system
      • Discussion of how the tool pulls data from various sources and reports that could be run from profile data