IT Governance Council 09.16.14 Minutes

Attending:

Cynthia Herrera Lindstrom, Michael Hites, Phil Reiter, Ginny Schroeder, Dean Oyama, Heather O’Leary, Jackie Finch, Mike Pagano, Terri Weaver, Ugo Buy

  • WTC Presentation on Roadmap
    • Buildings and Network
      • Review of the strategic planning process and purpose of the roadmap
      • Discussion of building categorization process and internal factors
    • Non-Network Areas
      • Four areas were outlined: communication services, storage infrastructure, server infrastructure, and ACCC operations
      • Discussion of how each area will be addressed by the roadmap
      • Discussion of WTC’s methodology, recommendations for staffing
    • Roadmap Results
      • Outline of the rollout timeline for each piece of the roadmap
      • Discussion of costs and funding
  • Updates from the Chief Information Officer (CIO)
    • Mobile App/Bus Tracker
      • Discussion of timing issues with the bus apps
      • Initial InfraSec Mobile subcommittee will be transitioned into a steering/governance subcommittee
    • iThenticate
      • Plagiarism tool used for grant proposals and dissertations
      • Group is working with colleges to set up contacts to create accounts
      • Training will be provided
    • Scholarship Management Software
      • Moving forward
      • A Purchase Order (PO) was issued, waiting for signature on agreement
      • Goal is to manage scholarships for colleges to make it easier for students to find
    • Security Policies
      • Letters requesting University Information Security Office (UISO) will be going out to Deans shortly
      • First step in implementing policy
    • Document Management
      • Laserfiche was selected as vendor for electronic document management
      • Can be used for paperless process and uploading current paper products
      • Suggestions of processes that could be switched to paperless
    • START myResearch
      • Monthly presentation given to steering committee
    • Website Redesign
      • First phase is complete, group is now working on final report