Admin 08.26.14 Minutes

Attending:

Heather O’Leary, Gloria Kelley, Al Schorsch, John Morelos, Todd Van Neck, Jackie Finch, Loretta Casey, Therese Molina, Mike Kamowski, Jackie Kalan, Dick Harris, Kelly Block, Dimuthu Tilokani, Vanessa Peoples, Cynthia Herrera Lindstrom

  • Information Technology Priorities Committee (ITPC) Update
    • Upcoming Projects
      • Outlining of projects that will be discussed at meeting of the 27th
      • Discussion of mandatory projects, business objects, and Identity Access Management (IAM)
    • Project Statuses
      • Discussion of START myResearch project status
      • Kuali Coeus Conflict of Commitment and Interest (COI) model did not make deadline, not viable for Report of Non-University Activities (RNUA)
      • Group working on separate standalone conflict reporting system
      • Target is to have this available by June 2015
      • Group also working on an interim Institutional Review Board (IRB) solution to meet grant requirements
    • Travel and Expense Management (TEM) Advisory Group
      • Discussion on proposal of creating an advisory group to work on this
      • Questions of how this would interact with Office of Business and Financial Services (OBFS)
      • Consideration of group members
    • Online Travel Contract
      • Discussion of “IPHEC,” an available online travel group contract
  • Electronic Document Management (EDM)
    • Laserfiche
      • Recommendation has been chosen to use Laserfiche from Gordon Flesch
      • Infrastructure currently being worked on to set up for campus use
  • Business Systems Strategy Discussion
    • Recommendation #4
      • Focuses on (at least) major system rollouts
      • Discussion of using online resources to train, as well as mandatory training and ongoing support
      • Discussion of how recommendation covers new systems, but also how it addresses training for existing systems
    • Crowdsourcing Discussion
      • Suggestions of putting each employee into a community with peers, knowledge-sharing within specific communities
      • Discussion of recommended tool “NING”
      • Must be easy to use, easy to access, and work for multiple uses
      • Suggestion of creating a subcommittee to research and make recommendation
      • Discussion of policing shared information and ensuring compliance
      • Recommendations will be re-written based on discussion