IT Governance Council 07.01.14 Minutes

Attending:

Ginny Schroeder, Dean Oyama, Ugo Buy, Valerie Prater, Dibyen Majumdar, Jackie Finch, Mark Goedert, Michael Hites, Cynthia Herrera Lindstrom, Heather O’Leary, Terri Weaver, Phil Reiter, Mary Case, Annette Valenta, Sandy De Groote, Pete Nelson, Jason Maslanka

  • Presentation by WTC
    • Presentation
      • Status, overview, and discussion of the IT Strategic Roadmap
      • Discussion of potential issues with timeline
      • Consideration of costs in association with timeline
      • Discussion of problems with building categorization
      • Concerns about both regional campuses, distance/online students, meeting network needs
  • Committee Updates
    • InfraSec
      • Risk Assessment is wrapping up, distant sites will be done by July 15th
      • Committees will reconvene in late July to discuss process and plans
      • Discussion of next steps and audit implications
      • Concerns over lack of detail in McGladery risk assessment findings
      • Consideration of what can be done with the gathered data
      • Consideration of where to store high risk data, how to evaluate storage options, and determine which can be used for HIPAA and other data
      • Discussion of new enterprise-wide HIPAA subcommittee and its charge
      • Approved Motion: Motion to accept nomination of J. Maslanka as committee’s new Chair Elect was approved
    • Research
      • Institutional Stewardship of Data (ISD) subcommittee is being worked on, a final report will be submitted for the committee’s review soon
  • Updates from the CIO
    • Bus Tracker/Mobile App
      • Tracking is being installed on buses, routes set up; it should be operational soon
      • Testing for the app will begin soon
    • iThenticate
      • Accounts must be created manually, does not tie into campus credentials
      • Admin. access will be created for each department to add faculty members
      • Discussion on how results are created, how plagiarism will be addressed
    • Scholarship Management Software
      • Will be one place for all colleges to post scholarships for students to peruse
      • Plan is to move forward with this in the fall