IT Governance Council 05.06.14 Minutes

Attending:

Michael Hites, Cynthia Herrera Lindstrom, Ginny Schroeder, Dean Oyama, Phil Reiter, Ilir Zenku, Sandy De Groote, Danielle Leibowitz, Jackie Finch, Annette Valenta, Heather O’Leary, Dibyen Majumdar, Saul Weiner, Terri Weaver, Pete Nelson

  • WTC Roadmap Update
    • Presentation
      • Update and discussion on the status of the roadmap
      • Re-visitation on topic of prioritizing buildings
      • Discussion on how to gather more data to add to prioritization
      • Presentation of next steps in the process
  • Committee Updates
    • Administration
      • Introduction of the new Administration committee chair, J. Finch
      • Update on involvement with HR on the HireTouch task forces report
      • Committee intends to stay engaged in HireTouch
      • Discussion of business processes: how to create, maintain, and offer training
      • Committee is working towards solutions and proposals to send forward
    • Education
      • Committee has created three subcommittees to work on various charges and develop proposals with the goal of sending them on to the Council in November
      • Outline and discussion of the proposals on student response software, the consideration of a new Content Management System (CMS), and on basic principles of teaching with technology
      • Consideration of personal computing devices and laptop loan programs
    • InfraSec
      • IT Security policies have been approved
      • Committee is working on implementation
      • The College of Nursing (CON) and College of Medicine (COM) finished their risk assessments and have provided feedback
      • Reports should be coming soon for risk assessments from the School of Public Health (SPH) and Applied Health Sciences (AHS)
      • Many issues with email forwarding that need to be addressed
      • Lengthy discussion of emails and email forwarding in relation to UIC
    • Research
      • Ugo Buy will be the new chair this fall
      • The Institutional Stewardship of Data (ISD) working groups have come to a conclusion, all documents are being compiled to one final report
      • Report will be sent out soon
      • The High Performance Computing (HPC) group updated that the cluster has been successful
  • CIO Updates
    • Bus Tracker/Mobile App
      • Implementation began last week, app is being worked on
      • Enhancements are being developed for the bus tracker
      • Discussion of logistics
    • Scholarship Tracking Software
      • An application has been settled on
      • Concept is one portal for all scholarships
    • Electronic Document Management
      • Demos are being viewed before a recommendation can be made