IT Governance Council 03.26.14 Minutes

Attending:

Ginny Schroeder, Dean Oyama, Michael Hites, Cynthia Herrera Lindstrom, Phil Reiter, Pete Nelson, Terri Weaver, Sandy De Groote, Heather O’Leary, Mary Case, Saul Weiner, Annette Valenta, Jackie Finch

  • WTC—Rate and Funding Presentation
    • Updates
      • Update on strategic roadmap
      • Review of strategic network alternatives
      • Discussion of building categories
  • UIC IT Security Program
    • Overview
      • Discussion of the process followed to create policies, guidelines, and procedures
      • Program was approved and adopted for the campus by the Chancellor/Vice Chancellor (CVC) Committee on March 18
      • Program will be presented at ITPF as well as IT staff meetings
    • Risk Assessment
      • Discussion of lessons learned and next steps in the process
      • Questions of how to strengthen communication across campus
  • Updates from the Chief Information Officer (CIO)
    • Gmail Issue
      • Rehash of the problem and its causes
      • Consideration of how ACCC can most efficiently communicate a problem such as this to campus
      • Discussion of how to prevent this from happening again in the future
    • Bus Tracker/Mobile App
      • Contract was submitted to get a bus tracker app installed for campus busses
      • A private app is also being looked into for requesting the Red Car
    • Scholarship Tracking Software
      • Discussion of creating central dashboard for students to view all available scholarships
    • Electronic Document Management (EDM)
      • A subcommittee to InfraSec was created to look into EDM and electronic signatures for campus-wide use
    • Box.com/Document Storage
      • Discussion of using systems to manage documents
      • Consideration of security risks and safety