IT Governance Council 11.05.13 Minutes

Attending:

Cynthia Herrera Lindstrom, Sandy De Groote, Danielle Leibowitz, Michael Hites, Phil Reiter, Heather O’Leary, Ilir Zenku, Terri Weaver, Pete Nelson, Dibyen Majumdar, Mary Case

  • IT Strategic Plan
    • Engagement with WTC consulting was completed
      • Next step will be a final report with all of the recommendations
      • Implementation mode can then commence
      • WTC will be engaged for a road map for the network, as well as the rate and funding piece of implementation
      • Final report will be at the next ITGC meeting
  • UIC Website Redesign
    • Discussions of first meeting of the group
      • Considerations of what is and what is not working on the current UIC website
      • A consulting firm will be brought in to help with the project
      • Discussion of templates, mandates and other units’ pages
      • A draft of the new website design was requested
    • Content Management Systems discussion
      • Inquiries on built-in functionality for calendaring/events
      • Inquiries on faculty profiling, advertising what faculty members are doing
  • Mobile App
    • Currently in development
      • More information is required
      • Discussions of many different services to include in the app
    • Shuttle Tracker
      • Current faculty member in charge is not interested in developing the website of the shuttle location any further
      • Exploration of options to improve the quality of this service
  • Document Management/Electronic Signatures
    • Provost has requested to look at document management solutions for using less paper, and the routing of forms with signatures
      • Would make it no longer necessary to print, sign, and scan papers
      • Could potentially be a university-wide solution
      • Committee will be formed to address this
  • Risk Assessment
    • This is kicking off, training has started, and the process will begin with Nursing and College of Medicine in December; other colleges to follow in January
  • Resource Calendaring
    • Discussion of product for room and resource calendaring for the campus